Administrative Coordinator/ Clinic Coordinator

• →Perform a variety of administrative duties, including scheduling appointments, answering phone calls, and responding to emails.
• →Coordinate interviews, onboarding, and training programs for new staff.
• →Maintain accurate records, manage online documents, and ensure timely filing and reporting.
• →Assist the Clinic Coordinator in managing staff caseloads and client appointments.
• →Support the director and therapist team with day-to-day responsibilities and special projects.
• →Coordinate and book travel arrangements for staff and clients.
• →Assist in planning and executing events, including follow-up tasks.
• →Provide comprehensive support to staff, including equipment management and inventory control.
• →Greet clients (both children and adults) and handle inquiries in a professional and welcoming manner.
• →Prepare and distribute minutes of staff meetings, and manage the flow of forms and documents.
• →Assist with bi-monthly cross-checking of client payments with billing.
• →Create and maintain client files, ensuring data integrity and security.
• →Provide backup support for the Clinic Coordinator and other administrative staff as needed.

• Bachelor's Degree is highly preferred.
• Minimum of 2 years of experience in office administration or a related field.
• Strong communication, interpersonal, and time-management skills.
• Exceptional organizational and multitasking abilities.
• High attention to detail and accuracy.
• Proficient in Microsoft Office Suite and online tools such as Google Drive, Google Chat, and Zoom.
• Ability to work both independently and as part of a collaborative team.
• Customer service experience preferred; healthcare experience is a plus.
• Spanish language skills are preferred but not required.

• Full-time position, Monday to Friday from 8:30am - 5:00pm at 29516 Kohoutek Way, Union City, CA 94587
• Ability to reliably commute to or relocate to Union City, CA, before starting work is required.

Why Join Us?
Ascend Rehab Services, Inc. offers a vibrant, inclusive, and innovative work environment that values work-life balance and fosters professional growth. Join our team and be part of a dedicated group making a real difference in the lives of special needs children and their families.

If you are a proactive, organized professional looking to contribute to a meaningful cause, we would love to hear from you!

How to Apply:
Please submit your resume and cover letter detailing your relevant experience and why you are interested in this position.

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