Physician's Personal Assistant (Part-Time)

South AfricaRemotemid

Personal AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Personal Support (75%) Coordinate domestic travel arrangements, including flights, rental cars, accommodations,

Requirements Summary

Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Virtual Assistant,

Technical Tools

Personal AssistantAdministration & Office Support

We are a staffing agency recruiting on behalf of a busy U.S.-based physician and entrepreneur who is seeking a highly organized and proactive Personal Assistant to help manage both personal and business responsibilities.

This is a unique opportunity to work closely with a medical professional who is launching a new medical expert legal consulting business while balancing a busy family life. The role is primarily focused on personal assistance (75%) with some business support responsibilities (25%). The ideal candidate is professional, discreet, detail-oriented, and enjoys creating order in a fast-moving environment.

Responsibilities

~1 min read

Coordinate domestic travel arrangements, including flights, rental cars, accommodations, and itineraries
Manage travel logistics for recurring work trips and family vacations
Schedule and coordinate personal, family, and children's medical appointments
Conduct research on service providers, consultants, specialists, schools, extracurricular programs, and other personal needs
Manage calendars, reminders, and important deadlines
Handle various administrative tasks and personal projects as assigned
Serve as a trusted point of coordination for personal affairs

Provide general administrative support for a growing medical expert legal consulting business
Conduct online research related to business development opportunities
Assist with professional networking and connection-building initiatives
Support marketing-related administrative tasks as needed
Help organize business information, documents, and communications
Assist with special projects and ad hoc business requests

Requirements

~1 min read

Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or similar administrative role
Excellent organizational and time-management skills
Strong written and verbal English communication skills
High level of professionalism, discretion, and confidentiality
Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail)
Strong internet research capabilities
Ability to work independently and manage multiple priorities
Reliable internet connection and home office setup

Experience supporting physicians, healthcare professionals, or entrepreneurs
Previous experience managing travel logistics and personal scheduling
Familiarity with administrative support for small businesses or startups
Experience working remotely with U.S.-based clients
Background in customer service, operations, or executive support

A highly organized individual who enjoys creating structure and staying ahead of deadlines
Someone who is resourceful, proactive, and able to anticipate needs before they arise
A professional and reserved personality who can build trust while maintaining confidentiality
A dependable self-starter who takes ownership of tasks and follows through consistently
Someone who thrives in a long-term support role and enjoys helping busy professionals stay focused on what matters most

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