Office Assistant, Executive Assistant (Al Khobar Only) - Entry Level

• Fostering Communication: Facilitate clear, prompt, and effective interactions within the organization.
• Information Gathering and Processing: Efficiently collect, organize, and present relevant information.
• Planning and Organizing: Strategically manage schedules, tasks, and office operations to maximize efficiency.

• Positive Work Environment: Promote an inclusive and engaging workplace, with success measured by a weekly average pulse rating from employees.
• Timely Communications: Ensure that all communications, appointments, presentations, etc., on behalf of the CEO are handled within 24 hours of receipt or at least 24 hours ahead of due dates.
• Efficiency Improvement: Increase the efficiency ratio within the Saudi office by 10%.
• Diverse Workforce Onboarding: Assist in recruiting and onboarding a diverse workforce.

Executive and Personal Assistance:

• →Manage all incoming communications and messages for the CEO.
• →Organize and maintain the CEO’s calendar, scheduling appointments and meetings.
• →Coordinate travel arrangements, accommodations, and car rental expenses for the CEO and his family in the most economical manner.
• →Attend administrative meetings as required and prepare accurate meeting minutes.
• →Create PowerPoint presentations and proofread documents as directed by the CEO.
• →Provide support on YPO network-related matters and assist with CEO post-graduate studies.
• →Perform various executive and personal errands, including coordination of vehicle registrations/renewals and arranging doctor appointments.

Office Management:

• →Oversee all aspects of office management for AVANA Saudi, including planning, purchasing, and inventory control of supplies.
• →Manage office leases, utilities, and schedule maintenance, ensuring full proficiency with all conference room technology and functions.
• →Assist with accounting duties such as expense management, client deposit handling, petty cash reconciliation, wire verification, and bill payments.
• →Maintain and update various records and documents for the company.
• →Support all administrative needs for both Avana and Ezdaher as required.

• Bachelor’s degree in Business, Finance, Business Management, or a related field.
• Minimum of 2 years of relevant work experience.
• Ability to work independently with minimal supervision and effectively prioritize multiple tasks in a fast-paced, multinational environment.
• Excellent written and oral communication skills in English; proficiency in Arabic is preferred.
• Familiarity with the financial services industry is a plus.

• Working Hours: 8:00 AM to 5:00 PM (local time).
• Location: Al-Khobar, Saudi Arabia.