14mo ago

Administrative and Operations Assistant

US·Chicagomid

Operations AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Assistant to the Vice President Support daily operations of the Chicago showroom Coordinate shipping and receiving of items in/out to clients and other locations Order accessories,

Technical Tools

Operations AssistantAdministration & Office Support

Responsibilities

~1 min read

→Assistant to the Vice President
→Support daily operations of the Chicago showroom
→Coordinate shipping and receiving of items in/out to clients and other locations
→Order accessories, inventory and supplies for the showroom
→Unpack, label, track and organize garments in the showroom; coordinate with our local tailor and dry cleaner to ensure a seamless process
→Meet-and-greet clients creating a welcoming and professional environment
→Coordinate appointment scheduling for potential clients
→Manage incoming inquiries, phone calls and email communications directing them to the appropriate employee
→Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community
→Data entry (new books)
→Must have ability to manage online CRM
→Assist with additional company projects
→Must be available for anticipated work hours Monday-Friday 9am-5pm
→Responsibilities are not all-inclusive and will include other duties as assigned

A great listener
Highly detail oriented with excellent communication and organizational skills
Places importance on a routinely planned and organized day and life overall
Prompt, reliable and accurate
A great problem solver
Exudes top tier professionalism
Brings positive energy
Loves helping others and creating positive experiences for people

Bachelor's (Preferred)

Brings 1-2 years of experience as an Administrative Assistant, Executive Assistant or Receptionist reflecting a strong grasp of administrative and operational functions
Tech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google Suite