Executive Assistant

BestEx Research is an award-winning, high-growth, profitable algorithmic trading technology fintech company that executes over a trillion dollars in notional volume algorithmically for institutional clients. With 75 employees across offices in the US, London, Singapore, and India, we build the systems that power best-execution trading at global scale. We are expanding rapidly and looking for a technology leader to drive our next phase of growth.

• Be highly responsive. Provide fast, accurate, and thoughtful responses to requests, and follow up on action items.
• Coordinate travel itineraries and process associated expenses as required.
• Complete scheduling and calendar management as needed.
• Provide effective and expeditious meeting coordination including agendas, notes, action items and follow-ups.
• Assist with planning and execution of events, including logistics, vendor coordination, catering, guest lists, and on site support.
• Track key deliverables, deadlines, and ensure preparation and materials are ready ahead of time.
• Maintain and update distribution lists and send department-wide communications.
• Manage special projects, run occasional personal errands, and take on additional duties and projects as needed.
• Prioritize tasks as needed and organize daily.

What We Are Looking For

• 4-8 years of total experience supporting a C-level executive
• Exceptional organization and follow-through.
• Strong written and verbal communication. You will draft and respond to correspondence on the CEO's behalf
• Comfort with ambiguity and shifting priorities. You anticipate needs rather than wait for instructions
• Proficiency with Google Workspace, Zoom, and modern scheduling and expense tools
• Ability to work on-site, 5-days a week, in Stamford, CT