Administrative Assistant

·         Resume Management - 50%

o   Format and edit resumes using AI tools to ensure consistency and quality.

·         Front Office & Reception Duties - 10%

o    Serve as the first point of contact by greeting and assisting guests.

o    Screen and direct incoming calls appropriately.

o    Manage incoming and outgoing mail and packages, including preparing shipping labels.

·         Office Operations & Facilities - 20%

o   Report and track maintenance issues promptly. Manage relationships with office and facility vendors.

o   Monitor and maintain inventory of all office and kitchen supplies.

o   Ensure the workspace is clean, organized, and welcoming.

·         Cross-Departmental Support - 20%

o    Assist in organizing and executing office events, celebrations, and team-building activities.

o    Cross-train with other departments to provide additional administrative support.

o    Assist with special projects and ad hoc tasks as needed.

·         High School diploma required

·         One-year administrative support, preferred

·         Strong telephone and verbal communication skills

·         Ability to multi-task

·         Meticulous attention to detail

·         Prior customer service

·         Time management Skills

·         Ability to learn quickly and adapt to changes within the organization

·         Strong computer skills, including knowledge of all Microsoft Office applications

·         Desire to be a team player and work as part of a group