Administrative Assistant - AI experiences

In this role, you'll provide administrative and operational support to senior leaders within a rapidly growing technology organization. You'll help keep day-to-day operations running smoothly by managing complex calendars, coordinating domestic and international travel, organizing meetings and events, and supporting team operations. You'll work closely with executives, cross-functional partners, and external stakeholders to ensure priorities stay on track while contributing to a collaborative, fast-paced environment.

• →Provide administrative support to senior leaders and the broader team.
• →Manage complex executive calendars and scheduling across multiple stakeholders.
• →Coordinate domestic and international travel arrangements.
• →Prepare and process business expense reports.
• →Coordinate meetings, team events, and meeting logistics.
• →Support department financial, personnel, and facility operations.
• →Manage procurement of office supplies, computer equipment, and other business resources.
• →Coordinate vendor relationships and purchasing activities.
• →Serve as a primary point of contact for the team and external business partners.
• →Provide general office and operational support.
• →Partner with internal and external stakeholders to ensure efficient day-to-day operations.
• →Complete special projects and additional administrative assignments as needed.

• 2 to 4 years of administrative support experience.
• Experience managing executive calendars in a fast-paced environment.
• Experience coordinating domestic and international travel.
• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong customer service and stakeholder management skills.
• Sound judgment, professionalism, and the ability to handle confidential information.
• Ability to work collaboratively across teams.
• Proficiency with standard business productivity tools.

• Experience supporting executives within a large enterprise or technology organization.
• Experience coordinating team meetings, events, and operational activities.
• Experience working with cross-functional stakeholders.
• Strong customer service mindset and a proactive approach to problem solving.
• Experience supporting multiple leaders simultaneously.