Office Manager

If you’re keen on making the office somewhere that people can do the best work of their career, this opportunity is for you! 

We’re on the lookout for an Office Manager whose purpose is all about ensuring our spaces run smoothly and efficiently. You’ll spend your time working across two areas:

• →Ensuring the smooth running of our London Office (we expect the majority of your time will be spent here)
• →Supporting our CEO and senior leadership team

• Work alongside the Office Coordinator and Kitchen team to keep the office running smoothly and make it a great place to be
• Spot opportunities to improve the space and get the most from it, rather than waiting to be told something isn't working
• Bring Brainlabbers together through socials and events, building a sense of community beyond the desk
• Keep the office safe and legally compliant, staying on top of the rules that apply
• Manage suppliers like cleaning and facilities, checking their work meets standard

• Manage diaries proactively, spotting clashes before they happen and booking hard to schedule meetings and ad-hoc travel when it's needed
• Supporting the CEO with booking external meetings and everything that might include, like finding locations. 
• Plan and facilitate exec team socials, from budget to bookings
• Continually finding opportunities to utilise AI to better manage these tasks

• You’ll have experience managing an office space and dealing with the day to day tasks that brings
• Highly organised and comfortable juggling two different sets of priorities without dropping either
• Experience in an administrative role, ideally supporting a senior leader with diary management and project work
• Solutions-focused, taking ownership and driving progress rather than waiting to be asked
• Calm under pressure, with the time-management skills to manage competing priorities without missing a beat
• Hands-on and impact-driven, this isn't a role for someone who wants to stay behind a screen all day
• Keen on maximising the use of AI and technology to make you as efficient as possible
• Comfortable handling sensitive information with discretion

We know searching for a job is tough and that you want to find the best career and employer for you. We also want to ensure that this position is the best fit for both you and us. Therefore, you will participate in a comprehensive interview process that includes skills interviews with our team. The goal of this process is to allow you to get to know us as we learn more about you.

A note on our offices: We pride ourselves in being a company with an office-centric culture and, for the majority of roles we expect people to be in commuting distance of the office and come in for around 3 days per week. 

Brainlabs actively seeks and encourages applications from candidates with diverse backgrounds and identities. We are proud to be an equal opportunity workplace: we are committed to equal opportunity for all applicants and employees regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion, or belief, and marriage and civil partnerships. If you have a disability or special need that requires accommodation during the application process, please let us know!

For details regarding our data processing activities, please refer to our Candidate Privacy Notice

Please note that we will never ask you to transfer cash or make any other payment to us in order to apply for a role or to work for Brainlabs. Any such asks are fraudulent and should be reported to the appropriate authorities in your area.