Administrator/Receptionist

Administrator & Receptionist Reports To: Operations Manager Location: Nairobi Office Employment Type: Full-Time Job Purpose Our client, a growing floriculture business, is seeking an Administrator & Receptionist that will be responsible for the smooth day-to-day running of the Nairobi office, providing professional front-office support while coordinating general administration, office supplies, documentation, communication, and operational support. The role requires a highly organised, presentable, and proactive individual who can effectively coordinate multiple office activities and serve as the first point of contact for clients, suppliers, visitors, and other stakeholders. Key Responsibilities Manage the day-to-day administration and smooth running of the Nairobi office. Receive and professionally attend to visitors, clients, suppliers, and other stakeholders. Manage incoming calls, emails, correspondence, and general office communication. Coordinate office supplies, stationery, kitchen requirements, and other administrative needs. Maintain proper physical and digital filing of invoices, permits, correspondence, and other company documents. Support the Operations team with order documentation, export records, schedules, and other administrative requirements. Coordinate meetings, appointments, boardroom arrangements, and visits by international buyers and suppliers. Liaise with suppliers and service providers on office-related requirements and follow up on deliveries and services. Maintain accurate office records and ensure documents are readily accessible when required. Support coordination between the Nairobi office, farm, and other internal teams. Assist with basic administrative and operational reporting as required. Ensure the office remains organised, professional, and adequately equipped for daily operations. Perform any other administrative duties assigned by management. Requirements Diploma or Degree in Office Administration, Secretarial Studies, Business Administration, Public Relations, or a related field. Minimum 3 years' experience in administration, reception, or office coordination. Experience in a flower farm, agricultural, logistics, export, or related environment will be an added advantage. Proficiency in Microsoft Word, Excel, Outlook/email, and other office applications. Excellent communication and telephone etiquette. Strong organisational and record-keeping skills. Professional, presentable, and customer-focused. Ability to multitask, work independently, and manage a busy office environment. High level of professionalism, confidentiality, and attention to detail. How to Apply Interested candidates should submit their CV via our Career Page. Only shortlisted candidates will be contacted.