Administrative Assistant

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide. For over 90 years we have shaped brighter futures through education, arts, culture, language, and creativity. We work with people in over 150 countries and reach over 700 million people. We connect. We inspire. Important Information: Gross salary: BRL 3 110.21 Location: Sao Paulo, Brazil Contract Type: Indefinite Closing Date: 2 November 2026, 22:59 UK time You must have the legal right to work in the country at the time of application. Mobility / relocation / visa sponsoring support will not be provided. The Role Purpose: This role will provide high-quality office and administrative clerical support within corporate services responsibilities ensuring smooth running of British Council activities and premises, and that processes comply with internal policies and local legislation. The administrative assistant post is part of the Business Support Services team and is expected to actively provide administrative support complying with corporate and local statutory requirements. This post will liaise closely with internal clients and external suppliers. Main accountabilities but not limited to the following: Finance and Resource Management * Provide support in local administrative procurement of goods and services, having value for money as a reference. * Ensure that a preferred suppliers’ list is maintained and reviewed regularly. * Receive invoices and verify correctness against orders/contracts/agreements. Ensure the effective running of office premises and maintenance of residencies aligned with our Health * Creation of Purchase orders as required; Include payments in local banking system. * Logging all premises bills (e.g. Electricity, taxi, local telephone and mobile, internet, mail, water, etc.). Customer Support * Perform front desk/receptionist/customer services duties when required. Filing and organising of key corporate governance documentation. * Update contracts register control. * Maintain and update IT, residential and office inventories, and respective supplies by checking stock to determine inventory level, anticipating needed items. * Act as elevated user for IT support in the office; Collect and insert data into internal corporate systems. Requirements of the role: * Experience in administrative and/or customer services area. * Written and verbal proficiency in English at level B1 is required. C2 in Portuguese is also required. Desirable: * Bachelor’s degree * Experience in working for an international organisation. * Experience in Premises and Estates Management. * Experience with finance area. * SAP system knowledge. A connected and trusted UK in a more connected and trusted world. Equality, Diversity and Inclusion Statement We are committed to equality, diversity and inclusion and we welcome applications from all sections of the community as we believe that a diverse workforce gives added depth to our work. The British Council is a Disability Confident Employer. The Disability Confident scheme helps challenge attitudes, increase understanding of disability, and ensure staff are drawn from the widest possible pool of talent and we guarantee an interview for disabled applicants who meet the minimum role requirements. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities. Safeguarding Statement The British Council is committed to safeguarding children, young people, and adults who we work with. We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989. Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children. If you experience any difficulties with submitting your application, please email askhr@britishcouncil.org