Administrative Assistant, Healthy Families

• Greet visitors/clients, determine nature of business, and announce visitors to appropriate personnel.
• Provide callers with answers to questions about the MIH Department and the organization (i.e.-address, fax #, directions, etc.).
• Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities.
• Record and distribute minutes of meetings.
• Enter data into Healthy Families New York management information system.
• Monitor, troubleshoot, and track all office equipment maintenance issues.
• Schedule all office equipment repairs and servicing as needed.
• Prepare, submit and track all MIS requests for assistance.
• Post, monitor and secure information on all employee and/or client bulletin boards.
• Provide purchasing/procurement support in KissFlow (i.e.-reconcile purchase orders and invoices).
• Order, receive, track, store and distribute office and program supplies.
• Conduct mail pick ups and/or deliveries.
• May coordinate, plan and participate in special events.
• May provide administrative support to upper management staff (EVP, SVP, VP, SPD, PD, APD, SPM, PM).
• May arrange and coordinate travel schedules and reservations and prepare travel vouchers.
• Maintain professional relationships with clients and maintain client confidentiality.
• Practice Universal Precautions/Standard Protocol & Procedures.
• Comply with any and all Federal, State, City and CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information.
• Tasks may be modified, expanded and/or assigned over time.

Education, Licenses and/or Certifications Required:
• High School diploma or GED

Minimum Experiences and Skills Required:
Proficient experience using Microsoft Office software and knowledge of databases.

Compensation: $40,000 annually

Status: Full-time
Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.