Executive Assistant

Are you an experienced EA with a proven track record of working in a busy and fast-paced environment and have strong organisational skills? 

As part of our Executive Assistant team, you'll provide support across our Business Units, working with people at all levels. 

This is a varied role that includes, diary management for seniors and arranging travel for our busy project teams – no two days look the same. You’ll be given the autonomy to manage your own workload whilst working collaboratively with fellow EAs on a range of tasks and providing cover when needed.

 
This is an office-based role with some flexibility to work from home. 

• →Provide strategic calendar management and time planning support for seniors.  

• →Schedule complex meetings across multiple time zones. 

• →Coordinate internal meetings, which may include minute/action taking, supported by AI tools such as Copilot and Claude. 

• →Organise UK and overseas travel in line with our policy.  

• →Organise conference attendance and associated travel arrangements. 

• →Liaise with our clients when arranging meetings, building a strong working relationship. 

• →Arrange tours of our facilities and be on hand to support client visits. 

• →Perform general administrative tasks such as pulling together expense reports and raising purchase orders. 

• →Process statements of work and obtain signatures for contracts. 

• →Manage the induction and onboarding process for new employees. 

• →Work with your line manager to ensure smooth running of the business, including coordinating cover during periods of leave. 

• Relevant experience within a similar role. 

• Experience supporting senior stakeholders in a fast-paced environment. Be able to multi-task. 

• Proficiency in using MS365 and Microsoft Teams. 

• Experience coordinating complex international travel. 

• Comfortable using, or willing to learn, AI tools such as Copilot to support administrative tasks. 

• Must be able to prioritise work effectively and communicate with key stakeholders regarding deadlines. 

• Strong attention to detail and accuracy 

• Complete reliability handling confidential, sometimes sensitive information. 

• A proactive team player with a strong desire to muck in where required.