Administrative Assistant- Elevate

Drees Homes is a family-owned home builder with a passion for making custom homes easy. For over 95 years, we have cared for our employees and customers, which is why we rank as the 19th largest privately-owned builder in the country and have a history of long-tenured employees. We are proud to be named a U.S. Best Managed Company in 2022, 2023, 2024, and 2025, a program sponsored by Deloitte Private and The Wall Street Journal, and to be officially certified as a Great Place to Work for the last three years. Enrich your career at a company that values integrity, excellence, opportunity, stability, and success.

Headquartered in Fort Mitchell, Kentucky, Drees operates in twelve metropolitan areas: Greater Cincinnati (including Northern Kentucky), Cleveland, and Columbus, Ohio; Austin, Dallas, Houston, and San Antonio, Texas; Indianapolis, Indiana; Jacksonville, Florida; Nashville, Tennessee; Raleigh, North Carolina; and Washington, D.C.

• →Manage contractor registrations, vendor setup, and permit applications, including tasks like ordering topos, creating layouts, and preparing ARB documents.
• →Build relationships with municipalities, communicate with divisional teams, and track permitting progress to ensure timely updates.
• →Handle coordination of print redraws, process invoices, and assist with Production Resource Coordinator duties as needed.
• →Audit contracts, track Market Manager commissions, assist with sales coordination, and manage documentation for contracts, addendums, and change requests.
• →Maintain inventory sheets, process production orders, manage marketing materials, and ensure accurate updates to Dreeshomes.com and other platforms.
• →Support administrative tasks for the General Manager, train new Market Managers, attend meetings, and assist in creating marketing materials and signage.
• →Process real estate tax bills, check requests, and checks for deposit; communicate with relevant parties to facilitate closings.
• →Prepare closing packages, track construction loan draws, and ensure necessary documents like Certificates of Occupancy are in place.
• →Attend sales meetings, create final bills from contract documents, and verify accuracy of HUD-1 settlement statements.
• →Ensure all funds are eceived and deposited at closing, maintain job files, and track closing information; notify the General Manager of delays and assist in resolution strategies.
• →Assist in preparing forecasts and closing reports, manage lot purchases, and complete necessary paperwork in accordance with company policies.

• Previous administrative experience; homebuilder experience helpful
• Proficient in the use of computer technology including Word, Excel, PowerPoint and Outlook
• Excellent written and verbal communication skills
• Detail-minded with excellent organizational and follow up skills
• Previous experience in the real estate, new home sales industry and/or Marketing experience would be a real plus
• Display a friendly, personable and approachable manner
• Ability to take the initiative and exercise independent judgmentCollege degree (Bachelor's or Associates) preferredThe schedule of this position will be Monday - Friday 8 AM - 5 PM, plus additional hours as necessary.Premier Benefits to Support YOU:
• We offer a comprehensive benefits package, including:
• Medical, dental and vision
• Life, AD&D, and critical illness insurance
• Wellness rewards
• 401(k) savings plan
• Profit Sharing
• Paid time off increasing with tenure
• Tuition reimbursement
• Long and short disability and Parental leave
• Employee discount program on the purchase of a Drees Home
• Employee Assistance Program and much more!Excellent salary and bonus potential.Join a special team that works together to make Drees Homes a successful company and a rewarding place to work!

Equal Opportunity Employer / Drug Free WorkplaceTo learn more about Drees Homes visit our website www.dreeshomes.com