Administrative Assistant

The Administrative Assistant will be the first point of contact/face/front line of our program. In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve. As a member of S:US you are committed to acting with integrity, as demonstrated by treating people consistently, honestly and fairly to help them achieve their own goals and the goals of the agency. 

Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries

• →Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines
• →Handle all internal and external communications using phone, email, and written.
• →Handle phone system with multiple lines
• →Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors
• →Arrange, schedule and coordinate office calendar
• →Prepare and edit communications, presentations and other documents
• →Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems
• →File and retrieve documents and reference materials
• →Provides timely, accurate and clear documentation according to established policies and procedures
• →Handles completing demands by responding effectively to challenges, deadlines, and emergencies
• →Responds to consumer needs promptly, accurately and with courtesy and respect
• →Represents the organization in a positive and appropriate manner to outside resources
• →Supports the mission and values of SUS and draws attention to behavior that undermines group effectiveness or is inconsistent with core values
• →Additional duties as assigned

• High School Diploma or equivalent
• A minimum of one-year experience in an administrative setting

• College or continuing education preferred
• Bilingual English/Spanish speaking preferred
• Some knowledge/experience working in the social service or related field is preferred
• Computer literate in Microsoft suite, skill sets in Word, Excel, and Outlook