Receptionist

·         Job Title: Receptionist

·         Reports to: Office Manager

·         Location: Kifisia

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately

• Answering, screening and forwarding incoming phone calls

• Arranging conference calls (both audio and video) whenever requested

• Coordination of meeting room bookings

• Updating Service lady on daily meetings for proper and on time meeting rooms’ preparation

• Coordination of courier needs

• Sharing and placing menu order for all staff

• Notifying building reception on daily visitors via email and/or phone call

• Printing, collating and binding of business plans, presentations, standard documents and company information for C-level

• Keeping updated records of articles referring to the Group of Companies and owner (Marketing – Press)

• Keeping updated records on articles requested by departments (Articles)

• Keeping updated records of emails referring to invoices/protocol

• Preparation of correspondence, PowerPoint presentations and Word/Excel files, as per business needs

• General secretarial duties, including photocopying, faxing, filing, archiving, scanning and supporting with ad hoc tasks all departments

• Forwarding emails as instructed, receiving in the Admin inbox

• Involved in ad hoc projects, as required by business needs

• Involved with protocol and assisting, when necessary

• Educated to degree level

•Similar experience is a plus

•Proficiency in MS packages and other office productivity tools, with aptitude to learn new software and systems

•Well organized, excellent time management skills and ability to multi-task

•Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business

•Well-developed interpersonal and communication skills

•Fluent in Greek, English (any other European languages is a plus)