Administrative Coordinator, Criminal Courtroom Services

The Courtroom Services Clerk plays a critical role in supporting courtroom operations within the Municipal Criminal & Traffic Division of the Hamilton County Clerk of Courts. Assigned to active courtrooms at the Justice Center or Courthouse, this position ensures the timely and accurate processing of court activity by recording judicial actions in real time, preparing and maintaining dockets, managing case information within the Case Management System, and facilitating communication between courtroom staff, attorneys, and the public.

This position serves as a central point of coordination within the courtroom, where accuracy, speed, and attention to detail are essential. Courtroom Services Clerks are responsible for maintaining the integrity of official court records by entering and verifying case information, processing judicial decisions, and ensuring all documentation is complete, properly recorded, and accessible. The role requires the ability to perform high-volume data entry and records management functions while responding to live courtroom activity and evolving case demands.

In addition to clerical responsibilities, this role requires consistent interaction with judges, attorneys, defendants, and members of the public. The Courtroom Services Clerk must maintain a professional, composed, and service-oriented approach in a fast-paced, high-pressure environment, balancing technical accuracy with responsive and respectful customer service.

The Courtroom Services Clerk is expected to demonstrate the following:
• Clerical Accuracy – Ensures accuracy in data entry, document scanning, and record verification, minimizing errors and maintaining high-quality court records.
• Courtroom Operations Support – Prepares and maintains dockets, records judicial actions in real time, and ensures timely processing of courtroom activity.
• Attention to Detail – Verifies and reviews court orders, and entries to ensure procedural compliance and completeness.
• Customer-Facing Service – Interacts with attorneys, defendants, and the public with professionalism, clarity, and empathy.
• Collaborative Coordination – Works closely with judges, bailiffs, and other courtroom personnel to support smooth court proceedings and accurate case flow.