Administrative Assistant to the Vice President for University Advancement

Reporting directly to the Vice President for University Advancement (VPUA), this position provides day-to-day office support to the Vice President, the Office of the VPUA and UA. The incumbent performs a full range of clerical and secretarial duties at varying levels of complexity that require knowledge of office methods and procedures and that involve the use of judgment and discretion, including calendaring for internal and external stakeholders. The Administrative Assistant is committed to excellence, teamwork, confidentiality and exemplary service in order to support the Vice President’s priorities and vision for the division.

• Knowledge of office methods, procedures, and standard practices, including principles of customer service.
• Thorough knowledge of English grammar, spelling and punctuation, and be able to clearly communicate orally and in writing.
• Working knowledge of budget policies and procedures.
• Knowledge of basic methods for research, analysis, and presenting information.
• Knowledge and ability to perform expense tracking, travel arrangements, purchase orders and record-keeping methods and documentation.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. (Microsoft Office Suite, Google Apps)
• Experience with calendaring for internal and external stakeholders.
• Skilled in /Ability:
  • Independently handle multiple work unit priorities and projects and provide assistance and support in planning and coordinating projects, activities, and events.
  • Perform and apply basic mathematical functions of a transactional nature, including tracking and comparing data.
  • Draft and compose correspondence and standard reports.
  • Effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
  • Serve as a resource to students, staff and the community in responding to inquiries and providing detailed information concerning campus news and events.
  • Demonstrated ability to deal appropriately with confidential information, and exercise good judgment on sensitive matters.
  • Work effectively with faculty, staff, and students from diverse ethnic, cultural, and socioeconomic backgrounds.
  • Establish and maintain a cooperative working relationship in a team-oriented environment and promote a positive, service oriented collegial work environment with those contacted in the performance of assigned duties.
  • Ability to create and maintain program files, records, and provide data for review.
  • Learn and interpret a wide variety of complex operations and University Advancement policies and procedures and support the mission of the department and university.
  • Work independently and use sound judgment and discretion in establishing effective business processes and meeting deadlines.
  • Troubleshoot office administration problems and respond to inquiries and requests related to the VPUA work area.
  • Fundamental writing and presentation skills to effectively present information related to UA programs and/or administration.

• A Bachelor's degree.
• Work experience in an academic/educational institution or a non-profit.
• Work experience involving customer service in a professional office environment.
• Work experience involving philanthropy.
• Advanced skills in using Microsoft Word and Excel and/or Google Docs and Sheets.
• Experience updating and editing websites.
• Experience with digital applications, such as Zoom, and DocuSign.
• Experience with CRM, currently Ellucian Advance.

• →Completion of a high school program, technical/vocational program, or their equivalents.
• →Three years of increasingly responsible clerical, secretarial or administrative office work experience, or an approved combination of qualifying education and experience.

University Advancement’s mission is to inspire and increase engagement and philanthropy for Fresno State by putting the philanthropic partner at the center of what University Advancement does, thereby focusing on the philanthropic partner being the hero of their own story. The division works with students, alumni, friends, and the greater Fresno community to elevate Fresno State through their engagement with the University. Providing engagement and philanthropic opportunities is the primary role of the division, which advances Fresno State and elevates Fresno State students, faculty, and the Valley. University Advancement focuses on engaging University constituents with the strong Fresno State brand and deepening the bond between students, alumni, friends, and the communities with the University.

This position is open until filled with the initial application review date of September 9, 2026. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

California State University, Fresno is one of 22 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Human Resources Department at (559) 278-2032.

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://occr.fresnostate.edu/clery.html. 

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Fresno State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at jhorio@mail.fresnostate.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.  Questions may be sent to hr@csufresno.edu.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. 

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