Executive Assistant to the Vice President

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Under general supervision, the Executive Assistant to the Vice President for Student Affairs and Dean of Students (VPSA/DOS) provides confidential administrative support, coordinates executive schedules and events, processes student records subpoenas,  addresses complex student concerns, and supports divisional operations, communications, and compliance activities.

• Manages the calendar of the VPSA / DOS utilizing MS Outlook.
• Prepares routine and confidential correspondence on behalf of the VPSA/DOS.
• Serves as the Student Records Custodian’s designee. Reviews subpoenas for legitimacy, interprets scope, complies with regulatory requirements, requests, process and produce redacted documents in a timely manner.
• Coordinates the submission and vetting process of the division's Business Continuity Plans, including testing, monitoring, and reporting on compliance.
• Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/36uy7zcgam66sa9909x46cd45p9ebjx6                               

• Equivalent to graduation from an accredited four-year college or university.
• Equivalent to three years of full-time, relevant, progressively responsible administrative experience.

• Demonstrates exceptional organizational and time management skills to coordinate executive calendars, meetings, travel arrangements, and competing priorities.
• Exercises sound judgment, discretion, and professionalism when handling confidential personnel information, sensitive student records, and complex administrative matters.
• Possesses strong written and verbal communication skills to prepare executive correspondence, reports, presentations, and effectively interact with diverse campus stakeholders.
• Demonstrates knowledge of university policies, student records confidentiality requirements, regulatory compliance, and administrative procedures.
• Exhibits proficiency in Microsoft Office Suite, Adobe Acrobat Pro, student information systems, and electronic records management applications.
• Demonstrates strong analytical, research, and problem-solving abilities to address complex student concerns, coordinate university initiatives, and recommend effective solutions.

• Applications received through November 2, 2026, will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.

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