Finance and Administrative Assistant

Responsibilities Financial Management · Responsible for the all bookkeeping on the accounting software for the Group · Preparation of the daily cash balances for the Group · Oversee the transfer of funds /cheques from various bank accounts as necessary · Ensure the bank deposits for the Group are done on time and correctly · Oversee the bank reconciliation task for various bank accounts · Take charge in the preparations of purchase orders, sales orders, credit notes and return to suppliers (RTS) for the Group · Take control of the process for sales and purchase invoices · Be in charge of reconciliations of the Debtors/Creditors with statements of accounts well as attending to queries from Debtors/Creditors · Assist the Finance Manager with the preparation of the departmental budgets · Compilation of data for periodic and annual financial reports for the Group · Be in charge of the petty the petty cash, input petty cash transactions and perform physical count · To maintain accounting records by making copies, filing documents and to ensure the · filing system is complete · Reconcile accounts in a timely manner · Supporting and coordinating the audit process and liaise with auditors internal and external · Assist the Finance manager in the monthly preparation of VAT, TDS,PAYE and NSSF · Perform any administrative and secretarial tasks related to the financial department · Research, track and restore accounting or documentation problems and discrepancies · Function in accordance with established standards, procedures and applicable laws Human Resource Administration, Operations and IT · Supporting the human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information. · Assist in the induction and orientation process for the new staff · Provides payroll information by collecting time and attendance records. · Preparation and submission of the employee data reports by assembling, preparing, and analyzing data. · Maintaining the employee information by entering and updating employment and status-change data. · Provides secretarial support by entering, formatting, and printing information. · Answers the telephone, relays messages, and maintains equipment and supplies. · Maintains employee confidence and protects operations by keeping human resource information confidential. Maintains quality service by following organization standards Requirements Knowledge and Experience · Diploma level required in finance, business administration, accounting/tax. · Professional certificate ACCA/CPA would be an advantage · 3-10 years of relevant professional experience in a similar role broad financial experience. · Experience in financial management systems, (i.e. QuickBooks) · Previous experience in training programs that maximize individual and Company goals across the Company including best practices in human resources activities · A successful track record in setting priorities; keen analytic, Company and problem-solving skills which support and enable sound decision making · Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders · A multi-tasker with the ability to wear many hats in a fast-paced environment