Facilities Coordinator

Job Title

Job Description

This is a fantastic opportunity for someone passionate about property operations, facilities management, and service excellence to gain exposure to a large, complex portfolio while working alongside experienced industry professionals.

Flexible location: We welcome applications from candidates located in Sydney, Melbourne and Brisbane.

Essential Requirements:

✅ Australian Citizenship is mandatory.

✅ Ability to obtain and maintain a Government Security Clearance is essential.

✅ Previous experience within facilities, property, building operations, or customer-facing environments will be highly regarded.

• →Manage an assigned property portfolio and support the Facilities Manager as required.
• →Coordinate reactive and planned maintenance activities across sites.
• →Act as the primary point of contact for facilities-related requests and incidents.
• →Support the management of critical incidents and business continuity activities.
• →Conduct annual property inspections, audits, and compliance checks, including NABERS assessments.
• →Monitor contractor performance and ensure compliance with service level agreements and legislative requirements.
• →Maintain asset registers and support lifecycle planning initiatives.
• →Manage contractor inductions and compliance documentation.
• →Prepare annual budgets and support financial forecasting and reporting.
• →Process and reconcile maintenance and operational invoices.
• →Ensure work orders are effectively managed and completed within required timeframes.
• →Assist with internal and external audits.
• →Build strong relationships with clients, contractors, landlords, and internal stakeholders.
• →Contribute to a collaborative and high-performing team culture.

We're looking for someone who is proactive, organised, and passionate about delivering outstanding customer service.

You will ideally bring:

• Experience within facilities management, property operations, building services, hospitality, customer service, or a related field.
• Strong communication and stakeholder management skills.
• A customer-first mindset with a commitment to service excellence.
• Ability to prioritise competing demands and work in a fast-paced environment.
• Strong administrative, financial, and organisational skills.
• Confidence working independently while collaborating effectively within a broader team.
• A desire to build a long-term career in Facilities Management.