Commercial Procurement Service (CPS) Compliance Team Administrative Support Officer

1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.

2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.

3. The stage in the process when the criteria will be measured is outlined in the table below.

4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.

5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.

6. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria. 

Hold an NVQ Level 3, BTEC National or two ‘A’ levels or equivalent or higher examination qualifications and have two years’ demonstrable experience of working in an administrative role in an office environment to include the practical use of computers; 

OR 

have four years’ demonstrable experience of working in an administrative role in an office environment to include the practical use of computers.

Have demonstrable experience in the supervision of staff.

Have demonstrable experience of working to strict timetables and deadlines, with accuracy and attention to detail.

Demonstrable experience of using Microsoft Outlook, Word and Excel to produce accurate documents and maintain records/trackers.

Demonstrable experience of organising and servicing meetings, including diary management, collating papers and taking accurate notes/minutes as required.

Demonstrable experience of logging, prioritising and tracking correspondence/actions, highlighting urgent issues and target dates to senior staff.

Shortlisting by Application Form

Knowledge of the importance of adhering to policies and procedures relating to confidentiality, record keeping and information governance.

Shortlisting by Application Form

The successful candidate will be required: 

to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion;

OR

be able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion.

Shortlisting by Application Form

Demonstrable knowledge of the Education Authority (EA) governance environment, including the importance of compliance with policies, procedures and controls.

Demonstrable knowledge of confidentiality and appropriate handling of sensitive information, including maintaining records in line with relevant guidance and retention requirements.

Demonstrable knowledge of office administrative systems and processes, including maintaining logs/trackers and the importance of accurate, timely record keeping and version control.

Interview

In line with EA’s Game Changing People Model we will look for evidence of: 

Good organisational skills and ability to manage a busy workload, prioritising tasks to deliver outputs on time.

Flexibility to respond to changing demands and re-prioritise at short notice.

Ability to communicate effectively and build positive working relationships within a team and with customers.

Ability to use initiative to resolve routine problems, seeking guidance and escalating issues appropriately when required.

A customer focused approach to work, providing a responsive and professional service.

Competent ICT skills, including practical use of Microsoft Outlook, Word and Excel.

Ability to work to a high level of accuracy and attention to detail.

Interview

Interview

Demonstrable experience of working in a procurement/compliance environment in a public sector organisation or regulated setting.

Shortlisting by Application Form