Jr. Executive Assistant (3 days/week in Office)

Executive & Calendar Support 

• Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts 

• Coordinate internal and external meetings across time zones 

• Prepare meeting materials, agendas, and briefing documents 

• Track action items and support timely follow-up 

Travel & Logistics 

• Coordinate domestic and international travel arrangements (flights, hotels, transportation) under guidance 

• Prepare detailed travel itineraries 

• Monitor travel plans and assist with adjustments when needed 

Client & Stakeholder Coordination 

• Serve as a professional point of contact for clients and external stakeholders 

• Support coordination of client meetings, workshops, and internal events 

• Assist with preparing client-facing presentations and materials 

• Maintain confidentiality of client and firm information 

Administrative & Operational Support 

• Process expenses and invoices accurately and in a timely manner 

• Format, edit, and proofread documents and presentations 

• Maintain organized digital filing systems and shared drives 

Team & Office Coverage 

• Provide support and backup coverage for Executive Assistants as needed 

• Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office (OOO) or on PTO 

• Greet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periods 

• Help ensure smooth daily office operations and continuity of service 

Project & Team Support 

• Support planning and coordination of Partner-led initiatives and internal meetings 

• Assist with leadership meetings, team sessions, and firm events 

• Collaborate with Operations, HR, IT, and Finance on administrative requests 

• Contribute ideas to improve administrative processes and workflows