Administrative Assistant - NDU

Administrative Assistant

• Serve as a professional and welcoming first point of contact for staff, students, visitors, and external stakeholders.
• Answer and screen telephone calls, respond to inquiries, record messages, and direct communications to appropriate personnel.
• Coordinate appointments, meetings, calendars, and daily office schedules.
• Support routine office operations, including document management, filing, correspondence tracking, and administrative coordination.
• Maintain accurate contact directories, office rosters, distribution lists, and administrative records.
• Update office bulletin boards, shared resources, and informational materials to ensure content remains current and accurate.

• Draft, format, edit, and proofread professional correspondence, memoranda, emails, presentations, reports, and other administrative documents.
• Prepare and process government forms, academic papers, manuscripts, speeches, meeting materials, and official documentation.
• Review documents for accuracy, completeness, formatting consistency, and compliance with established administrative procedures.
• Organize and maintain electronic and physical files in accordance with applicable records management requirements.
• Assist with preparing monthly activity reports, progress updates, and administrative summaries.

• Schedule meetings, reserve appropriate meeting spaces, coordinate logistical arrangements, and prepare supporting materials.
• Assist with meeting agendas, presentation materials, attendance records, and follow-up correspondence.
• Coordinate with internal departments and external contacts to facilitate timely communication and information sharing.
• Track administrative requests, deadlines, and action items to support efficient workflow.
• Provide general administrative assistance for special projects, events, and organizational activities.

• Respond professionally and courteously to requests from faculty, staff, students, and visitors.
• Maintain confidentiality when handling sensitive administrative, personnel, or student-related information.
• Collaborate with team members to identify administrative needs and support daily operational priorities.
• Exercise sound judgment, initiative, and discretion when resolving routine administrative matters.
• Perform other related administrative duties as assigned within the scope of the position.

• Previous experience providing administrative, clerical, or office support in a professional environment.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple tasks, deadlines, and competing priorities.
• Demonstrated attention to detail and accuracy in preparing documents and maintaining records.
• Ability to interact professionally with individuals at all organizational levels.
• Experience managing calendars, coordinating meetings, and maintaining administrative files.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Strong customer service skills and a dependable, team-oriented approach.
• Ability to work onsite in Washington, DC, in accordance with client scheduling requirements.

• Previous administrative experience supporting a federal government agency, educational institution, or similarly structured organization.
• Familiarity with government correspondence, administrative procedures, or records management practices.
• Experience preparing formal reports, academic materials, or executive-level correspondence.
• Experience working in a fast-paced, service-oriented office environment.

Essnova Solutions, Inc. is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Essnova Solutions is committed to maintaining a professional, inclusive, and respectful workplace. Reasonable accommodations are available to qualified individuals with disabilities and applicants with accommodation needs in accordance with applicable law.