Administrative Assistant - School of Nursing

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Lillian Carter Center (LCC) at Emory University School of Nursing seeks an organized and detail-oriented administrative professional to support Global Research initiatives and daily operations. This role manages calendars, coordinates meetings and special events, responds to inquiries, prepares presentations and communications, maintains records, databases, invoices, and expense reports, and supports travel and budget-related activities. The ideal candidate excels at managing multiple priorities, providing exceptional customer service, and ensuring efficient administrative support in a fast-paced academic and research environment.

 

KEY RESPONSIBILITIES:

• Provides administrative support for The Lillian Carter Center at the School of Nursing.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management. 
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents. 
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

ADDITIONAL INFORMATION:

• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming emails from the LCC email.
• Maintains calendars and prioritizes meeting requests for Global Research.
• Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events and allinformation sessions.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares flyers, PowerPoints and any materials needed for meetings and special events and allinformation sessions with students for our Immersion experiences.
• Initiates, processes, and maintains records and invoices for Global Research.
• Prepare related expense reports and reimbursements for team.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reportsfor Global Research.

ADDITIONAL JOB DETAILS:

• Ensures office activities comply with Emory policies and procedures.Responds to incoming emails from the Lillian Carter Center (LCC) email.Maintains calendars and prioritizes meeting requests for Global Research.Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events and allinformation sessions.Schedules meetings and handles logistics for meetings and special events.Prepares flyers, PowerPoints and any materials needed for meetings and special events and allinformation sessions with students for our Immersion experiences.Initiates, processes, and maintains records and invoices for Global Research.Prepare related expense reports and reimbursements for team.Maintains databases and spreadsheets; may also analyze data and design/generate associated reportsfor Global Research.Performs related responsibilities as required. Experience in global work within communities and stakeholders

MINIMUM QUALIFICATIONS:

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.