Senior Administrative Assistant - Rollins School of Public Health

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

KEY RESPONSIBILITIES:

• With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above).
• Oversees office operations and ensures office activities comply with policies and procedures.
• Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements.
• Develops and maintains spreadsheets.
• Initiates, processes and maintains records and invoices.
• Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.
• Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).
• Ensures manager is appropriately prepared for daily activities.
• Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
• Prepares charts and graphs for reports and presentations.
• Reviews incoming correspondence and identifies items of special interest to manager or others.
• Screens items that can be routinely handled and prepares appropriate responses.
• Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.
• May take dictation or transcribe from a machine.
• Maintains various databases and/or spreadsheets.
• Sets up and organizes filing systems.
• Answers, screens and routes incoming telephone calls.
• May supervise or direct the work of other administrative clerical/secretarial employees.
• Oversees ordering and maintenance of office supplies and forms.
• May coordinate domestic or foreign travel arrangements.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

 

This role is a key member of the administrative team in the Rollins School of Public Health Dean's Office. Reporting to the Chief of Staff, the Senior Administrative Assistant will support the school's five Associate Deans and work closely with the Executive Administrative Assistant to help ensure the smooth operation of the office. Because the Dean's Office supports a wide range of priorities and initiatives across the school, this position requires someone who is adaptable, collaborative, and comfortable supporting evolving needs as they arise. We are seeking a candidate with a strong track record of providing administrative support, managing contracts and related processes, and maintaining a high level of organization and attention to detail.

 

MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
• Proficient with word processing, spreadsheet, and presentation software applications.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.