Construction Administrative Assistant

If you enjoy being part of a team that solves complex challenges in a collaborative environment that celebrates each person’s ideas, experience, and creativity, this might be the opportunity for you. Flad is a national architectural firm with ten offices looking to hire a Construction Administrative Assistant to work in our Madison, WI office. This role will be responsible for a wide range of administrative functions supporting the Construction Administration division. Flad is a team of creative, intelligent, energetic people who help our clients tackle the issues that change people’s lives.

• Coordinate and issue: Construction Bulletins, Supplemental Instructions, Proposal Requests, Jobsite Observation Reports, Transmittals, Punchlists, etc.
• Check the group e-mail account on a rotating basis throughout the day and handle incoming work requests, submittals, Requests for Information (RFI)s, etc.
• Update appropriate construction websites (i.e., Procore, Autodesk, eBuilder, ProjectSight, BIM 360, etc.) with RFIs, Submittals, etc.
• Receive, log, and route RFIs and submittals to internal/external team members for review/approval.

• Minimum of one year of relevant experience required.
• Knowledge of architectural terminology and standard AIA documents preferred.
• Skilled at attention to detail and organization.
• Ability to initiate a process and follow it to completion.
• Availability during Flad’s business hours of 8:00 a.m. to 5:00 p.m. is required. Must be able to work in the Madison office Tuesday through Thursday each week. 

• Basic Knowledge of Microsoft 365 (Word, Excel, and PowerPoint) required.
• Proficiency in Adobe Acrobat preferred.

• An Associate Degree from an Administrative Assistant program is preferred.