Administrative assistant

Who You Are

FANUC America is seeking a highly organized and customer-focused Administrative Assistant to support daily office operations and serve as a key point of contact for employees, customers, contractors, and visitors. This role plays an important part in maintaining an efficient, professional, and welcoming environment while supporting a variety of administrative, facility, and business activities.

The ideal candidate thrives in a fast-paced setting, enjoys managing multiple priorities, and takes pride in delivering exceptional service with accuracy and attention to detail. Success in this position requires strong communication skills, excellent organizational abilities, and a collaborative approach to supporting teams across the organization.

If you're looking for an opportunity to contribute to a dynamic workplace while growing your administrative and business support experience, we encourage you to apply.

How It's Done

• Answer and direct incoming calls to the appropriate individuals and departments.
• Communicate professionally via phone and email to ensure administrative tasks are completed accurately and on time.
• Track incoming and outgoing packages and deliveries through the main lobby.
• Provide administrative support to various departments, including website updates, FQT reporting, and card access programming.
• Coordinate fleet vehicle scheduling, utilization tracking, availability, and maintenance activities.
• Conduct daily audits of conference rooms, office areas, and safety-related items and submit FQT reports as required.
• Monitor security camera systems and assist with emergency notification activities.
• Support employee, contractor, and student badge administration programs.
• Coordinate executive visits, meetings, company events, and front lobby communications.
• Assist with safety-related permit creation and perform additional duties as assigned.
• Support assigned site or other sites as needed through minimal local travel.  

What You Need

• Associate degree or equivalent clerical and administrative experience.
• Minimum of two years of general business experience.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated organizational and planning skills with the ability to manage multiple priorities.
• Proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Teams, and other web-based tools.
• Ability to work effectively both independently and within a team environment.
• Ability to lift up to 50 pounds and perform the physical requirements of the position.
• Reliable and consistent attendance.
• A valid driver's license and reliable transportation for occasional changes to work location throughout the local area

What Would Be Even Better

• Experience supporting sales, technical, engineering, or cross-functional business teams.
• Experience working with multi-line phone systems.
• Customer service experience in a professional office environment.
• Demonstrated ability to successfully manage multiple requests and competing priorities at a front desk.
• Strong organization and planning skills with a proven ability to coordinate multiple activities simultaneously.

It's Your Move

At FANUC America, we are driven by a deep respect for our people and a commitment to building a workplace dedicated to integrity and excellence. We believe that great careers are built through opportunity, growth, and collaboration—and we're excited to invite talented individuals like you to explore what's possible with us.

If you're ready to take the next step in your career, we invite you to apply today. We look forward to learning more about you!

USA Benefits

We offer market competitive pay and benefits programs, as well as opportunities for advancement, knowledge and skill development, and recognition of individual achievements. In addition, we offer the following benefits to our employees:

• Medical, Dental & Vision Insurance
• 401(k) Retirement Program
• Life Insurance
• Short-Term & Long-Term Disability Plans
• Tuition Reimbursement
• Wellness Program
• Flexible Spending Accounts
• Employee Assistance Program
• Flexible Benefit Dollars
• Generous Holiday & Vacation Program

Work authorization VISA sponsorship will not be provided for this position