Coordinator, Administrative Services

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Florida Atlantic University is seeking a Coordinator of Administrative Services. - Boca Raton, FL.

The Division of Student Affairs is seeking a highly organized, detail-oriented, and collaborative professional to play an important role within Student Health Services. This position will coordinate communications and outreach efforts, support Executive Committee activities and organizational initiatives, and ensure the accurate and timely maintenance of provider credentialing and compliance documentation.

Summary of responsibilities:

Outreach and Strategic Communication Coordination:

• Responsible for coordinating outreach strategies to advance the organization’s mission, goals, & objectives.
• Set and track administrative and programmatic priorities for the SHS communications, outreach events, and related initiatives.
• Plan, coordinate, and staff outreach events and initiatives.
• Participate in institutional, divisional, and department-wide events as required.
• Develops regular program-specific reports as assigned and upon request.
• Works with the Student Health Advisory Council (SHAC) on FAU-sponsored projects.
• Works as the point person with Student Affairs Communications and Marketing to plan ongoing, recurring, and one-time communication efforts, including announcing significant changes to SHS programs and services and shaping information about SHS that appears online and in publications poduced by campus partners. 

Executive Committee Support

• Supports Executive Committee with meeting agenda/minutes and projects such as benchmarking, surveys, research, training, and presentations.
• Supports SHS assessment, patient satisfaction, and quality improvement initiatives.
• Supports the Executive Committee with meeting and project follow-up, including preparation for subsequent meetings.
• Provides administrative support to SHS initiatives, including but not limited to maintaining the emergency phone list, supporting staff recognition and development (i.e., professional weeks, birthdays, etc.), and other staff event planning, accreditation preparation, policy and procedures tracking, newsletter preparation, and other administrative tracking and support.

Provider Credentialing

• Manages the credentialing monitoring system to ensure the current licensure of all medical staff meets all federal and state credentialing requirements. This includes their licensure and education (e.g., medical school or residency graduation), Drug Enforcement Administration certification for prescribing, board certification, Florida clinician credentialing documents, history of liability insurance coverage, continuing education documentation, and NPI numbers.
• Maintain log and renewal dates for clinic certifications, licenses, and related renewals.
• Works collaboratively with SHS staff who oversee the CAQH (Council for Affordable Quality Healthcare) / DataSpring portal to maintain provider credentialing documentation.
• Perform other job-related duties as assigned.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program. 

• Sick Leave Pool Program. 

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

• Paid Community Engagement Volunteer Service Day 

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

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