Daily Worker Engineering Administrative Assistant

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

• Provide administrative support to the Engineering Department.
• Maintain and update engineering records, reports, and filing systems.
• Prepare purchase requests, track invoices, and coordinate with Procurement and Finance teams.
• Monitor and update preventive maintenance schedules and work orders.
• Assist in preparing departmental reports, presentations, and correspondence.
• Coordinate meetings, training sessions, and departmental communications.
• Maintain inventory records and assist in tracking engineering supplies and equipment.
• Ensure proper documentation for permits, licenses, and compliance-related requirements.
• Support payroll, attendance records, and scheduling administration for the Engineering team.
• Handle incoming calls, emails, and requests in a professional and timely manner.

• Diploma or Bachelor's Degree in Business Administration, Engineering, Hospitality Management, or a related field.
• Previous experience in an administrative role, preferably within Engineering, Facilities Management, or Hospitality.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and maintain confidentiality.
• Good communication skills in both English and Bahasa Indonesia.
• Experience with maintenance management systems (CMMS) is an advantage.