Executive Administrative Assistant

• →Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members 
• →Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses   
• →Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed
• →Manage a range of general administrative services including ordering supplies and invoice processing 
• →Maintain distribution lists, create the draft  for organizational announcements and distribute
• →Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed 
• →Manage Workday transactions and pull reports as needed
• →Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences.
• →Work proactively and collaboratively to solve for issues  
• →Handle confidential data and matters discreetly and professionally  
• →Create and manage purchase orders as needed; manage outgoing shipments as needed
• →Maintain gratitude plan with communications for moments that matter (ie major life events for team)
• →Basic understanding of key business drivers; uses this understanding to accomplish own work. Good understanding of how work of own team integrates with other teams and contributes to the area. 
• →May have some autonomy to make decisions within a defined framework. Resolves issues in situations that require good knowledge and judgment within established procedures. Consults more senior team members for issues outside of defined policy/parameters. 
• →Create PowerPoint presentations for various meetings/help with various staff/plant level projects 
• →Work as a team player with others
• →Special projects as required 

• Bachelor’s degree or High School diploma and five years’ work experience as an executive administrative assistant , or equivalent experience/ knowledge
• Minimum five years’ experience in event planning, administrative support, or complex project management or equivalent experience
• Ability to successfully organize and execute details in a fast-paced, ever-changing, environment  
• Ability to successfully manage competing priorities  
• Highly results driven with exceptional follow through  

Desired Characteristics: 

• Outstanding interpersonal skills  
• A collaborative team player yet able to work independently 
• Ability to creatively solve problems and drive best outcomes
• Strong PowerPoint/presentation skills