Office Administrator

Office Administrator 

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Job Title: Office Administrator

Region/Location: Colorado, Rocky Mountains 

Department:  Camp, OPP 

Occupational Job Group: Summer Camp 

Pay Range: $18.81- $22.00/ hour 

Reports To: Operational Director and/or hiring manager 

Date: May-August (exact dates TBD) 

FLSA Status: Non-Exempt 

Terms: Seasonal, Hourly 

Supervisory Responsibility: None 

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GENERAL PURPOSE: The Office Administrator aids in maintaining sound business practices and administrative procedures at a Girl Scouts of Colorado (GSCO) camp property. This position helps to provide program support & camper care. Additionally, this role supports the property, hospitality, operational, program, health, & cabin leadership team as needed as part of the camp team. A primary function of this, and every other job at camp, is to ensure that each member, guest and visitor receives the highest caliber of service. 

ESSENTIAL DUTIES & RESPONSIBILITIES ***(Employees are held accountable for all duties of this job) 

General Responsibilities 

• Accountable for the support in camp administrative practices, such as, answering phones, responding to emails, paperwork organization & collection, printing, scanning, collating, and mail management.   

• Aides in the HR procedures at camp. 

• Responsible for the management of camper systems including paperwork retrieval, camper reporting, arrival & departure, family communication, and surveys.  

• Accountable for camps’ finance systems, such as, credit card management, petty cash in & out, expense reporting & records, receipt collection, and bill payment as assigned.  

• Provide and/or support emergency procedures during on-site and off-site trip incidents.  

• Provide and/or support health and wellness practices.  

• Provide support as necessary to all operational, program, cabin leadership, and health staff.  

• Support the work of the site, kitchen, and housekeeping staff as needed. 

• Assist in the care & management of office, program, and general equipment, including storage, maintenance, and usage in coordination with fellow team members. 

Program Responsibilities 

• Assist in camper program delivery when needed, by the directive of supervisor.  

•  Responsible for the care, maintenance, cleanliness, and inventory of various camp areas, as assigned.  

Camper Leadership & Supervision  

• Assist in the supervision of campers for various activities, by the directive of supervisor, as needed.   

• Support & counsel campers in daily living, camp activities, and developing peer relationships as needed. 

Administration  

• Manage administrative responsibilities in a timely, independent, and detail-oriented manner.  

• Work on the development of daily and weekly schedules, as assigned, and in cooperation with other staff, based on camp program, camper planning, and camp goals.  

• Provide & participate in camper and staff feedback forms as necessary for the overall camp’s strategic planning.  

• Participate in regular staff meetings and training for planning purposes, communication resolutions, and carrying out assignments.  

• Coordinate and communicate schedules to campers & staff as necessary.  

• Carry out ongoing observations to assure that goals and expectations of leadership & program delivery are positive and appropriate. 

• Interact with digital systems including Office 365, CampMinder, Slack, Instagram, & Facebook.  

• Respect the confidential nature of all information pertaining to staff, volunteers, and campers. 

• Follow policies, procedures, and standards set by the American Camping Association, Girl Scouts Safety Activity Checkpoints, Colorado Department of Health and Human Services, and other certifying industry organizations. 

PRIMARY CROSS-FUNCTIONAL RESPONSIBILITIES 

• In accordance with the philosophy of Girl Scouts of Colorado, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description.  

• Support the efforts and commitments of Girl Scouts of Colorado in pluralism and diversity throughout the organization and within each community served. 

• Embrace diversity and inclusiveness by contributing to positive relationships between diverse racial, ethnic, and social groups in the Council as a whole and between employees and volunteers. 

JOB QUALIFICATIONS 

Education and/or Formal Training  

• High school diploma or GED.  

• Some college preferred or equivalent post high school business administration or HR experience.  

• Must have current OR willingness to obtain the following certifications: First Aid/CPR, Child Abuse Mandated Reporter, Universal Standard Precautions, Medication Administration.  
   

Knowledge, Skills, Abilities, and Experience 

• Office/business management experience required, or equivalent.   

• Preferred experience or desire for working with children.  

• Preferred experience working in an outdoor program and/or camp setting. 

• Working with individuals from diverse backgrounds.  

• Preferred experience in leadership of children, peers, or staff.  

• Willing to provide innovative and engaging program development and facilitation in an informal, outdoor setting. 

Additional Requirements 

• Must be able to pass a criminal background check acceptable to GSCO standards. 

• Must be at least 21 years of age.   

• Valid driver's license, driving record acceptable to the Girl Scout insurance company standards, with 5 years of driving experience. 

MATERIAL AND EQUIPMENT DIRECTLY USED  

• This position works with office and program related equipment.  

• Computer and related software, telephone, copiers, and equipment commonly found in an office environment.  

• Handheld radios.  

• As directed, golf carts, owned and leased vehicles, including 15-passenger vans.  

WORKING ENVIRONMENT & PHYSICAL ACTIVITIES  

• Camps are at altitudes of 8,000-9,500 feet.  

• Ability to work non–traditional hours including evenings and weekends. 

• Required daily, frequent exposure to highly stimulating and loud environments.  

• Program activities are carried out in the out-of-doors often in inclement weather. 

• Willing to be on-call at all times, for health, emergency purposes, camper supervision, and program implementation. 

• May require extensive walking/hiking >2miles/day over uneven and unpaved terrain.  

• Able to carry, lift and/or transfer at least 50 pounds. 

• Ability to hear, listen, see, sit, stoop, kneel, crouch, crawl, bend, use hands & fingers to handle or feel, reach with hands & arms, and balance. 

• Must have interpersonal skills/behaviors (i.e. working with individuals with a range of moods & behaviors in a tactful, congenial personal manner, so as not to alienate, or antagonize them).  

 ***Employee signature below indicates the employee's understanding of the requirements, essential duties & responsibilities of the position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice. Please contact your supervisor/manager or HR with any questions. 

GSCO will make reasonable accommodation for qualified individuals with known disabilities and employees whose work requirements interfere with a religious belief, unless doing so would result in an undue hardship or a direct threat to the Girl Scouts of Colorado. If you need such accommodation, contact your supervisor or Human Resources immediately to begin the interactive accommodation process.