Administrative Specialist

Job Description & Responsibilities: Receiving incoming matters directed to all sections of the unit, recording them, preparing them for presentation, and implementing the directives issued regarding them by forwarding to the appropriate administrative divisions within the unit. Registering outgoing correspondence and ensuring their delivery to the relevant entities through the approved channels. Preparing a work program to follow up on matters referred from unit sections to other divisions and submitting related reports. Assisting the immediate supervisor by providing the necessary data and information to support decision-making, in coordination with relevant departments in the unit. Supervising the internal administration’s archive, organizing documents and files in accordance with the Fund’s document management system. Properly organizing and archiving transactions, memos, and letters of the administrative division to ensure easy access when needed. Carrying out typing and photocopying tasks for subjects related to the administrative division. Organizing appointments, meetings, visits, and communications for the immediate supervisor, and preparing arrangements for receiving guests and visitors. Preparing for meetings attended by or chaired by the immediate supervisor, whether inside or outside the unit, and compiling relevant topics ahead of time. Receiving and handling inquiries and requests directed to the administrative division or the immediate supervisor, and taking appropriate actions in coordination with relevant unit departments. Preparing letters, memos, and reports related to the administrative division. Performing any other tasks assigned. Requirements: Academic Qualification and Work Experience: Bachelor's degree in Business Administration or other related fields. A professional certificate relevant to the job is considered an added advantage. Financial Grade: Determined according to the applicable legal rules at the time of appointment. Job Level: Entry Level (Graduate Level) Skills and Competencies: - Strong communication, time management, coordination, work scheduling, and meeting organization skills. - Proficiency in using computers and relevant applications. - Skills in report writing and drafting official letters and memos. - Knowledge of relevant laws, regulations, and policies. - Fluency in Arabic and English. - Ability to work under pressure. Summary: Specialization: Business Administration or any related field Job Level: Graduate Level (Entry Level)