Sr. Administrative Assistant

Description

• →Provide administrative support to the executive office. 
• →Assist with administrative projects and workflow coordination across the executive team. 
• →Support recurring administrative processes, including expense reporting, wire transfer requests, invoice processing, and other administrative tasks. 
• →Handle personal and business-related errands for executive leadership as needed. 
• →Maintain organized records and handle confidential information with discretion. 
• →Support the intake, processing, and movement of consigned property and artwork. 
• →Assist with special projects and other duties, as assigned. 
• →Manage office supplies, kitchen inventory, and breakroom stocking. 
• →Coordinate incoming and outgoing mail, shipping, package distribution, and courier services. 
• →Coordinate meeting and event logistics, including room reservations, catering, technology setup, and seating arrangements. 
• →Assist with executive meetings and company events, ensuring meeting spaces are prepared and restored afterward. 

Requirements

• Associate's degree or additional administrative training preferred. 

• 3–5 years of professional administrative support experience required.  
• Experience supporting executives or senior leaders, strongly preferred. 
• Experience with office operations, expense reporting, event coordination, and vendor management preferred. 
• Candidates without prior administrative assistant, executive assistant, office coordinator, or similar administrative support experience will not be considered. 
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. 
• Strong organizational, time management, and multitasking skills. 
• Excellent attention to detail and follow-through. 
• Professional communication and interpersonal skills. 
• Ability to work independently, maintain confidentiality, and exercise sound judgment. 
• Flexible, service-oriented, and willing to assist with occasional personal requests for executive leadership.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE