PA & Office Assistant - Hermès İstanbul

Maintain confidentiality and manage sensitive information with discretion

•    Provide comprehensive diary and calendar management, including scheduling internal and external meetings
•    Act as a key point of contact between the Managing Director and internal/external stakeholders
•    Prepare meeting agendas, presentations, reports, and briefing materials
•    Manage correspondence, emails, and phone calls on behalf of the Managing Director

•    Coordinate travel arrangements, including flights, accommodation, visas, and itineraries    
•    Assist with budget tracking, expense reporting and invoicing as necessary 
•    Coordinate with finance team to ensure timely processing of payments

•    Provide support for organising company events, meetings, and conferences, including venue booking, catering, and logistics, in close coordination with the HR department
•    Arrange, manage, and update travel arrangements for Office and Store Teams, including booking and organising all hotel and flight reservations
•    Act as the primary point of contact with the appointed travel agency, resolving any booking issues, changes, or online system problems efficiently
•    Support office engagement and internal activities by coordinating logistics and contributing to a positive workplace experience

•    Manage the flow of products in and out of the showroom, ensuring accurate tracking and organisation at all times
•    Coordinate press visits to the showroom, ensuring a professional and well‑presented environment
•    Maintain accurate records of all loaned items and ensure the timely return of products
•    Liaise with internal teams and external press contacts to resolve any issues related to product availability or returns

•    Ability to manage multiple tasks/projects and prioritise in a dynamic environment.
•    Meticulous with regards to accuracy with a strong eye for detail.
•    Excellent communication and interpersonal skills with the ability to build and maintain relationships across all levels of the organisation.
•    Strong analytical and problem-solving skills; solution oriented, with a ‘can-do’ attitude.
•    Must be able to handle sensitive and confidential information with integrity in a professional setting.
•    Excellent organisation skills with the ability to deal with high volumes of work.
•    Organised, flexible and reliable.
•    Fluent in English and Turkish with excellent verbal and writing skills.
•    Professional with ability to work efficiently and accurately under pressure.
•    Methodical and timely approach to problem solving.
•    Agile with office tools
•    Able of traveling as needed