Personal Assistant to Managing Director

The Personal Assistant (PA) provides high-level administrative, organisational, and coordination support to the MD & other functions, as well as involvement in ad-hoc projects. This position requires excellent judgment, discretion, and the ability to work in a matrix environment across multiple countries and time zones.

• Manage complex calendars, scheduling meetings across multiple time zones, and prioritising competing demands
• Coordinate regional leadership meetings, board meetings, budget meetings, internal/external forums, including agenda preparation, minutes, and follow-up actions
• Handle travel arrangements (flights, accommodation, visas where applicable) and prepare detailed itineraries
• Act as a key point of contact between the MD and internal/external stakeholders, screening and prioritising communications
• Prepare and format presentations, reports, correspondence, and briefing materials
• Support confidential and sensitive matters with the highest level of discretion

• Provide administrative assistance including travel and diary management, meeting coordination, and document preparation for other functions. 
• Support department seminar or event organisation. 

• Support ad-hoc regional projects as assigned by the MD 
• Assist in planning and execution of events, workshops, or offsites
• Conduct basic research, data collation, and analysis to support decision-making
• Track action items and project milestones to ensure timely completion

• Maintain and organise electronic and physical filing systems
• Process expenses, invoices, and purchase requests in line with company policies
• Support onboarding logistics for new leadership hires as required
• Continuously improve administrative processes to enhance efficiency

• Minimum 5–8 years’ experience as a Personal or Executive Assistant, preferably supporting senior regional or C‑suite leaders
• Experience working in a regional or multinational organisation
• Strong exposure to managing multiple stakeholders and priorities

• Comfortable working across cultures, time zones, and with virtual teams
• Flexible and adaptable, with a “can-do” attitude
• Willingness to support outside of standard working hours when required 

• Exceptional organisational and time-management skills
• Strong written and verbal communication skills
• High level of discretion, professionalism, and integrity
• Ability to work independently and proactively anticipate needs
• Strong attention to detail with the ability to see the bigger picture
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word); digital-savvy with collaboration tools
• Fluency in French is an added advantage.