Administrative Coordinator – Energy Rebates

Join Hire Hangar and work with fast-growing global companies while building a long-term career.

• →

  Assemble complete incentive application packages using job-site photos, measurements, square footage, insulation details, and property data.

• →

  File applications with state and utility incentive programs, including NYSERDA, Con Edison, EmPower+ / NYHEP, Clean Heat, PSEG Long Island, and National Grid, while meeting the unique guidelines of each.

• →

  Monitor every open application and reach out regularly to keep approvals and payments moving forward.

• →

  Catch and correct missing paperwork, inconsistencies, or filing errors before they cause delays.

• →

  Keep a clear, up-to-date log of every application, its current status, and its final result.

• →

  Partner with field installers so the right documentation is gathered at each phase of a project.

• →

  Keep track of changing program rules, eligibility updates, and filing deadlines.

• →

  Take on related administrative duties that support the incentive process.

• Confident using web portals, spreadsheets, file management tools, and online government systems.

• A sharp eye for detail and a commitment to getting paperwork right the first time.

• A persistent, proactive approach to follow-up and closing out open items.

• Ability to absorb new information quickly and apply it with minimal repetition. Full training on all programs is provided.

• Strong self-management skills and the ability to stay accurate while handling a large workload independently.

• A genuine enjoyment of structured, repetitive administrative work.

• Clear, professional communication and the ability to collaborate directly with company leadership.

• Availability to work on-site in Brooklyn four days per week, with one day working from home.

• Background in document processing, data entry, or administrative work where precision is essential.

• Curiosity about AI tools and how they can be used to simplify or automate repetitive tasks.

• Exposure to utility incentives, energy efficiency programs, or government rebates such as NYSERDA, Con Edison, or PSEG.

• Experience working in or around construction, HVAC, contracting, or home services.

• Comfort juggling several active projects or case files at once.

We connect top talent with vetted employers, competitive pay, and real growth opportunities.