Office Manager (Team Assistant)

Ukraine·Kyivmid

Office ManagerAdministration & Office Support

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Quick Summary

Key Responsibilities

Managing documentation flow: Internal and external correspondence; Hard and electronic documentation filing and supervision.

Requirements Summary

Previous experience as an Office Manager, Administrator, Assistant, or in a similar administrative role; Bachelor's degree; Good command of MS Office / Google Workspace; Positive attitude,

Technical Tools

Office ManagerAdministration & Office Support

Responsibilities

~1 min read

→Internal and external correspondence;
→Hard and electronic documentation filing and supervision.

Initiate and arrange office culture activities that bring the team together;
Managing people related activities (employees' birthdays, calendar of vacations).

Travel management (bookings, transfers, control of travel expense reports);
Organization of internal and external meetings, conferences (meeting venue, catering, guest management);
Translation and interpretation assistance (if necessary).

Supplies and ensuring office`s smooth operation;
Maintaining strong relationships with service providers and act as a reliable contact person for external partners;
Other relevant tasks (information research, etc.).

Requirements

~1 min read

Previous experience as an Office Manager, Administrator, Assistant, or in a similar administrative role;
Bachelor's degree;
Good command of MS Office / Google Workspace;
Positive attitude, good communication and interpersonal skills;
Strong organizational skills, attention to detail, and a responsible approach to work;
Ability to communicate and collaborate effectively with colleagues, suppliers, contractors, and service providers;
Fluency in Ukrainian and English (would be a plus).