Senior Administrative Assistant/ Proposal Coordinator

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all-source analysis, mission support services, and advanced information technology. Our consultants bring deep expertise and proven experience, providing actionable, objective insights to solve our clients' most pressing challenges.

• →Monitor SAM.gov and other procurement sources for RFPs, RFQs, RFIs, Sources Sought, and relevant federal contracting opportunities.
• →Maintain the company’s opportunity pipeline, proposal calendar, deadlines, and submission tracker.
• →Review solicitations, amendments, instructions, and evaluation criteria to identify proposal requirements and deadlines.
• →Develop and maintain proposal compliance matrices, outlines, schedules, checklists, and internal milestones.
• →Coordinate proposal inputs and assignments with executives, subject matter experts, consultants, subcontractors, and teaming partners.
• →Collect and organize resumes, past performance, corporate experience, certifications, capability information, letters of commitment, and other proposal documentation.
• →Assist with preparing and formatting technical, management, staffing, key personnel, past performance, and administrative proposal sections.
• →Edit, proofread, format, and perform quality-control reviews to ensure proposals are accurate, professional, and compliant.
• →Maintain proposal templates, corporate boilerplate, past performance records, resumes, capability statements, and reusable content.
• →Track amendments, questions and answers, contributor deadlines, reviews, and outstanding proposal requirements.
• →Conduct final compliance checks and coordinate executive review and approval.
• →Prepare and execute final government proposal submissions, verify successful receipt, and maintain submission records.
• →Track post-submission activities, clarifications, revisions, awards, debriefings, and lessons learned.
• →Conduct basic research on agencies, contracting opportunities, competitors, incumbent contractors, and potential teaming partners.

• →Provide senior-level administrative support to executive leadership, including calendar management, scheduling, meetings, correspondence, reports, presentations, and special projects.
• →Prepare professional Word, Excel, PowerPoint, and PDF documents.
• →Track executive action items, organizational deadlines, and priority deliverables.
• →Maintain organized electronic files, corporate records, proposal documentation, and SharePoint resources.
• →Coordinate meetings, travel, communications, and other administrative requirements.
• →Communicate professionally with government clients, employees, consultants, vendors, subcontractors, and teaming partners.
• →Handle confidential, proprietary, and procurement-sensitive information with discretion.

• →5+ years of administrative, executive support, proposal coordination, business development, or related experience.
• →Bachelor's degree preferred; equivalent relevant experience may be considered.
• →Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and PDF document preparation.
• →Exceptional organization, proofreading, editing, formatting, and deadline-management skills.
• →Ability to manage multiple proposals and priorities simultaneously in a deadline-driven environment.
• →Strong attention to detail with the ability to identify missing or noncompliant information.
• →Ability to independently coordinate projects and follow up with multiple contributors.
• →Federal government contracting or proposal experience strongly preferred.
• →Familiarity with SAM.gov, RFPs, RFQs, RFIs, Sources Sought, Sections L & M, compliance matrices, proposal calendars, and federal submission requirements preferred.

• →Core Competencies
  Federal Proposal Coordination | SAM.gov | Opportunity Tracking | Compliance Matrices | Proposal Calendars | RFP/RFQ/RFI Review | Proposal Production | Final Submissions | Business Development Support | Executive Administration | Microsoft Office | SharePoint | Document Quality Control | Deadline Management