AU Executive Assistant / Personal Assistant - AI Proficiency (018-718)

​​Looking for Philippines-based candidates

• Manage complex diary across Australia, USA, and Europe time zones
• Coordinate meetings, run sheets, and daily scheduling adjustments
• Monitor inbox and draft professional communications

• Manage Xero bookkeeping for both personal and business accounts
• Track expenses, invoices, and financial documentation
• Support reconciliation and financial organisation

• Coordinate international travel, accommodation, and itineraries
• Manage changes across time zones and last-minute adjustments

• Liaise with investors, partners, clients, and internal teams
• Ensure clear, timely, and professional communication

• Support personal scheduling and family-related coordination
• Maintain visibility of recurring tasks and commitments

• Use AI and automation tools to improve workflows, productivity, and information management
• Identify repetitive or manual processes and recommend opportunities for automation
• Build, configure, or maintain practical AI-powered workflows and productivity systems
• Use AI tools such as ChatGPT, Claude, Gemini, or similar platforms for research, analysis, communication, and workflow optimisation
• Troubleshoot operational and systems-related problems and develop practical solutions
• Build and maintain simple systems that reduce recurring issues and operational friction
• Anticipate needs and proactively identify ways to improve how the principal works

• 5+ years’ experience as a high-level EA / Executive Assistant
• Strong experience with Xero and financial administration
• Excellent written English and professional communication skills
• Proven ability managing multi-timezone calendars (AU/US/EU)
• High attention to detail and structured thinking
• Experience supporting senior executives or founders
• Strong proficiency in Microsoft Office and productivity tools
• Demonstrated hands-on experience using AI and automation to improve business workflows and productivity
• Ability to independently research, assess, and implement practical technology solutions to operational problems
• Experience with automation platforms, integrations, AI agents, workflow tools, or systems optimisation is highly desirable
• Comfortable using AI tools to enhance efficiency
• Highly discreet, reliable, and proactive

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)