Administrative Assistant

• →Scheduling & Coordination
  • →Manage provider schedules and scheduling templates.
  • →Schedule appointments, meetings, EEGs, MRIs, and other patient-related services.
  • →Coordinate calendars and ensure efficient use of provider and staff time.
• →Administrative Support
  • →Support the manager and department staff with day-to-day administrative needs.
  • →Schedule meetings, prepare agendas, and document meeting minutes.
  • →Create recognition materials such as birthday and work anniversary signs and communications.
• →Office Operations & Organization
  • →Monitor and maintain office supplies and submit orders as needed.
  • →Ensure work areas are organized and resources are readily available.
  • →Assist with maintaining departmental records and documentation.
• →Documentation & Communication
  • →Manage correspondence, faxes, reports, and departmental communications.
  • →Update records accurately and maintain organized files.
  • →Communicate professionally with staff, providers, patients, and external contacts.
• →Problem Solving & Team Support
  • →Identify and resolve routine administrative and scheduling issues.
  • →Prioritize competing responsibilities while meeting deadlines.
  • →Provide exceptional customer service and collaborate effectively with team members.

• Strong organizational and time-management skills.
• Detail-oriented with excellent reading comprehension and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Resourceful problem-solver with sound judgment.
• Ability to work independently and collaboratively within a team environment.
• Outstanding customer service and interpersonal communication skills.
• Strong computer skills and proficiency with Microsoft Office applications and electronic systems.
• Professional, dependable, and adaptable in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information appropriately.

High School Diploma/GED required.
0–3+ years of administrative, registration, scheduling, healthcare support, or related experience preferred.
Strong attention to detail, organizational, and problem-solving skills.
Excellent communication and customer service skills.
Proficiency in Microsoft Office required.
Experience with electronic health records, patient scheduling & Outlook preferred.