Executive Assistant

Job Type: Full-Time

Location: Columbus, Ohio (Preferred); Open to Eastern and Central Time Zones

Department: G&A

Reports To: VP, Talent Success in support of the Chief Commercial Officer primarily and the C-Suite executive

Irth Solutions is a software product company developing innovative technology platforms designed to set industry benchmarks. With a strong product culture, collaborative work environment, and significant growth potential, Irth offers an exciting opportunity to work with modern, enterprise-scale data platforms.

Irth Solutions is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the Chief Commercial Officer (CCO) and supplemental support to the CEO and other senior leaders.

Working closely with the existing Executive Assistant and broader administrative team, this individual will manage complex executive calendars, coordinate travel and events, track meeting agendas and action items, oversee day-to-day office operations, and develop scalable administrative processes.

The ideal candidate is detail-obsessed, able to multitask, self-directed, flexible across leadership priorities, comfortable in a fast-changing, growing organization, and trusted with confidential information. This role is well suited for someone who thrives in a fast-paced, growing organization and enjoys building efficient processes that support executive effectiveness.

• Manage complex, high-volume calendars for the CCO and supplemental support for the rest of the C-Suite leaders, including but not limited to: scheduling and coordinating meetings, conferences, and calls with internal and external parties across time zones and functions.
• Anticipate and proactively resolve scheduling conflicts and adjustments to ensure optimal time management.
• Prepare meeting agendas and relevant documents for all appointments and events.
• Maintain and track executive agendas, ensuring all key meetings, deadlines, and deliverables are met.
• Provide reminders and follow up on action items from meetings and projects.
• Maintain files, records, and other documents for the executives, ensuring confidentiality and organization.
• Assist with presentations, reports, and other important documents as needed.
• Prioritize competing executive requests, exercising judgment on what should be moved, protected, delegated, or escalated.
• Flex across additional executives and shifting leadership priorities as the organization evolves.

• Manage travel arrangements, accommodations, and itineraries, covering flights, lodging, ground transportation, and expense documentation.
• Coordinate logistics for internal and external events, including company meetings, conferences, webinars, and team-building activities.
• Ensure events run smoothly and efficiently, managing the setup, equipment, and supplies.

• Develop and maintain administrative processes and standard operating procedures (SOPs).
• Identify opportunities for greater efficiency and automation, including through AI tools.
• Create repeatable executive-support practices that can be shared across the team.
• Help establish scalable administrative infrastructure as Irth grows.

• Oversee daily office operations, including office supplies, equipment maintenance, and vendor management.
• Maintain a clean, organized, and productive office environment.
• Manage incoming and outgoing mail and packages, ensuring timely and accurate delivery.
• Coordinate logistics for office supplies, equipment, and materials.

The successful candidate will:

• Ensure the CCO's calendar and schedule are organized, accurate, and aligned with business priorities.
• Provide reliable, proactive administrative support with minimal oversight.
• Help the CCO stay focused by anticipating needs and managing follow-through.
• Establish strong working relationships with the existing Executive Assistant and administrative team.
• Improve administrative workflows through documentation, consistency, and thoughtful use of technology.
• Ensure travel, meetings, events, and office operations are handled efficiently.
• Contribute to a scalable administrative support structure as Irth continues to grow.

• Minimum of 5 years of experience as an Executive Assistant supporting C-Suite executives.
• Exceptional attention to detail, organizational and time-management skills.
• 3-5 years experience using Microsoft products (Outlook, Excel, Word, PowerPoint) required.
• Excellent written and verbal communication skills.
• Discretion and professionalism when handling confidential information.
• Ability to use AI tools such as Copilot or Claude.
• Ability to work on-site in Columbus, OH on a hybrid schedule; or if hired as remote employee, travel as needed to support executive team (less than 15% of the year)
• Proven ability to manage complex, high-volume calendars and prioritize competing executive requests.
• Flexibility to support additional executives and shifting leadership priorities.
• Comfort operating in a fast-changing, growing organization.

As part of our hiring process, Irth may use artificial intelligence (AI) or automated tools to assist with reviewing and screening applications. These tools are intended to support the hiring process but do not replace human judgment or decision-making. All hiring decisions involve human review.

This is a New Position.