Facilities Coordinator

We are seeking a highly motivated and customer-focused Facilities Coordinator to join our team in Ireland. This role is critical in delivering exceptional facility services and creating outstanding workplace experiences.

The FC is responsible for working directly with the local client to ensure a thorough understanding of their objectives and the implementation of acceptable property-specific operating strategies that achieve the required standards.

As the primary point of contact for employees and visitors, you will ensure our facilities operate seamlessly, safely, and efficiently while embodying JLL's commitment to excellence and innovation.

• Oversee day-to-day building operations including HVAC, electrical, and plumbing systems
• Implement and coordinate preventive and corrective maintenance programs to maximize asset performance
• Drive operational efficiency and minimize service disruptions
• Monitor building systems performance and proactively address technical challenges

• Oversee cleaning and hospitality services to maintain premium workplace standards
• Coordinate both scheduled and ad-hoc service delivery
• Ensure service quality consistently exceeds client expectations
• Partner with service providers to drive continuous improvement

• Manage facilities budgets with a focus on cost optimization and value creation
• Build and maintain strong relationships with contractors and service providers
• Participate in vendor selection, contract negotiations, and performance management
• Track financial performance and provide transparent reporting to stakeholders

• Plan space utilization strategies that enhance productivity and collaboration
• Coordinate office layouts, moves, and workplace reconfigurations
• Manage storage solutions and maintain organized common areas

• Maintain rigorous compliance health and safety regulations
• Conduct systematic safety inspections and risk assessments
• Manage supplier documentation, certifications, and compliance records
• Champion a culture of safety and wellbeing across the facility

• Manage procurement of office supplies, equipment, and consumables
• Coordinate mail and parcel services (reception, storage, distribution)
• Interface with service providers for delivery validations
• Partner with on-site vendors

• Administer comprehensive access badge management (creation, activation, replacement)
• Coordinate with security teams for access permissions and canteen access
• Manage locker and cabinet assignments for employee arrivals and departures
• Maintain accurate records and ensure secure facility access protocols

• Serve as the single point of contact for all employee facility-related inquiries
• Coordinate incident response and resolution within office premises
• Liaise with external providers (vending, coffee machines, water dispensers)
• Monitor on-site vendor activities and ensure service excellence
• Build trusted relationships with building occupants and stakeholders
• General administration of department, (holidays, training, performance reviews etc.).
• Updating and maintaining official safety documents, liaise with government authorities.
• Organization of fire evacuation and first aid training for employees.
• Point of Contact for security/alarm responding
• Deputise / provide cover for Office Services Coordinator / Building Operations Coordinator when appropriate.
• All additional duties commensurate to the level of the role

• Ideally 2 years + experience in Facilities Management role
• Experience on supplier/contractor management.
• Fluency in local language and English essential.
• Customer focus

• You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
• Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
• Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.