Executive Assistant

India·Bengalurumid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

Our company’s on the lookout for a skilled Executive Assistant who will be able to provide support in a proactive and timely manner. An Executive Assistant’s duties will involve duties like managing the executive’s schedule, handling their correspondence, preparing analyses, and ensuring…

Key Responsibilities

Organize meetings as and when required; drafting agendas, preparing minutes of meeting, Handing out papers briefing when appropriate, and summarizing actions when required.

Requirements Summary

Graduate in any discipline. Excellent inter-personal skills, communication skills. Work Experience: 1 -4 years of experience Skill Set: Managing the day-to-day operations of the office.

Technical Tools

Executive AssistantAdministration & Office Support

Responsibilities:

Organize meetings as and when required; drafting agendas, preparing minutes of meeting, Handing out papers briefing when appropriate, and summarizing actions when required.
Arrange travel and accommodation for C-Level executives when required; booking flights / Hotels, Money transfers, organizing Foreign Exchange and arrange appointments with the Embassy Officials for Visa formalities, Coordinating on a D2D basis with business partners Local and International.
Arrange corporate events including preparing agendas, managing the Budget, Venue, Catering, Travel and Guest Lists.
Provide general administrative support to CFO as well as the Senior Management Team, for issues pertaining to HR forms On-boarding / Exit formalities of Employees, Budget monitoring and setting up of effective filing systems.
Ensure a high standard of quality is in place, for all refreshments provided to the CFO's official and persona Guests.
Handle a lot of private and confidential information on a daily basis, of the CFO and make sure that all documents and information is kept under high security. And keep myself approachable at all time in emergency situations.

Requirements:

Graduate in any discipline.

Excellent inter-personal skills, communication skills.

Work Experience:

1 -4 years of experience

Skill Set:

Managing the day-to-day operations of the office.

Organizing and maintaining files and records

Planning and scheduling meetings and appointments

Preparing and editing MOMs, and presentations.

Making end to end Travel arrangements

Making travel settlements.

Disclaimer:
This job description is intended to outline the general nature and key responsibilities of the position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. The responsibilities and qualifications described may be subject to change, and other duties may be assigned as needed. Employment is at-will, meaning the employee or the employer may terminate the employment relationship at any time, with or without cause, and with or without notice.

Data Utilization Disclaimer:
By applying for this position, you acknowledge and agree that any personal data you provide may be used for recruitment and employment purposes. The data collected will be stored and processed in accordance with our privacy policy and applicable data protection laws. Your information will only be shared with relevant internal stakeholders and will not be disclosed to third parties without your consent, unless required by law.