Sales and Government Administrative Assistant

We are seeking a detail-oriented, highly organized professional to help drive the success of our Sales and Government teams through exceptional administrative support, customer service, and proposal coordination.

• Support the sales team in preparing proposals, presentations, pricing documents, and contracts.
• Maintain and update customer and prospect information within the CRM system.
• Coordinate communication between clients, prospects, and internal departments.  
• Respond to customer inquiries regarding LTC services and solutions.
• Support client onboarding and implementation activities for new accounts.
• Research prospective clients through online research, referrals, trade show lists, professional associations, and other lead-generation methods.
• Maintain lead databases and sales prospecting lists.  
• Assist with marketing campaigns, email outreach, conferences, and trade show preparation.
• Track sales activities, lead generation efforts, and departmental metrics.

• Identify and monitor government, corporate, and commercial bid opportunities.
• Requests for Proposals (RFPs), Requests for Quotes (RFQs), and related solicitation documents.
• Coordinate proposal development, including gathering information, managing timelines, assigning tasks, and ensuring deadlines are met.  
• Write, edit, and format proposals, capability statements, and supporting documents.
• Partner with leadership and subject matter experts to develop competitive proposal strategies and responses.
• Ensure proposal submissions comply with all solicitation requirements and evaluation criteria.
• Maintain proposal templates, boilerplate content, and supporting documentation.
• Track submitted proposals and maintain records of wins, losses, and lessons learned. [
• Support GSA, government, and other contract-related activities, including quotes, renewals, and contract documentation.  

• Assist with sales meetings, reporting, and internal documentation. [
• Prepare reports and maintain departmental records and metrics.
• Support office administrative tasks as needed.  
• Perform other duties and special projects as assigned.

• Associate's or Bachelor's degree in Business, Communications, Marketing, English, Public Administration, or a related field.

• 2+ years of experience in sales administration, proposal writing, business development, contract management, or a related field preferred.

• Strong written communication and editing skills. [
• Experience preparing professional proposals, bids, or client-facing documents.  
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Experience working with CRM systems.  
• Strong organizational skills with the ability to manage multiple deadlines simultaneously.
• Detail-oriented with a high degree of accuracy.
• Ability to work independently and collaboratively across departments.
• Familiarity with government contracting, FAR/DFARS, and GSA schedules is a plus

• Company matched 401k program
• Competitive paid time off program
• Paid holidays
• Parental leave benefits
• Comprehensive insurance including medical, dental and vision
• Voluntary benefits available