Administrative Coordinator, High School Editorial Group (Contractor Opportunity)

Remotemid

Administrative CoordinatorAdministration & Office Support

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Quick Summary

Key Responsibilities

Communicating proactively across teams to gather information, answer questions, and resolve problems. Coordinating and processing errata. Coding and processing invoices.

Requirements Summary

High school diploma; college degree preferred. Willingness to commit to the role for a minimum of six months. Experience providing administrative support in an office environment.

Technical Tools

Administrative CoordinatorAdministration & Office Support

Responsibilities

~1 min read

→Communicating proactively across teams to gather information, answer questions, and resolve problems.
→Coordinating and processing errata.
→Coding and processing invoices.
→Ordering payments for authors and vendors.
→Ordering gift cards and payments for market research participants.
→Preparing manuscript for turnover into Production.
→Creating tickets in Jira to facilitate project management.
→Preparing and updating spreadsheets, logs, and other tracking documents.
→Programming surveys and processing results data in Qualtrics.
→Preparing request documents for contracts and agreements.
→Routing documents through DocuSign.
→Onboarding and maintaining contractors via a third-party management tool.
→Other administrative tasks as required.

Requirements

~1 min read

High school diploma; college degree preferred.
Willingness to commit to the role for a minimum of six months.
Experience providing administrative support in an office environment.
Experience in a deadline-driven job with deliverables.
Project Management - Ability to oversee multiple tasks simultaneously, prioritizing tasks appropriately, staying organized, communicating progress, and meeting deadlines.
Effective and Proactive Communication - Excellent written and oral communication skills with the ability to interact professionally with stakeholders at all levels—including internal teams, cross-functional partners, and external clients or customers.
Collaborative Mindset - Enjoys interacting and working with others to meet goals. Exhibits a customer-service-oriented mindset toward colleagues.
Positive, Flexible Attitude - Highly focused and productive, with a can-do attitude and team spirit. Motivated to take ownership of tasks and solve problems with minimal direction.
Embraces Change - Enthusiastic about using new technology systems, AI, new processes, and new ways of working.

Location & Eligibility

Where is the job

Worldwide

Fully remote, anywhere in the world

Who can apply

Same as job location

About this job

Pay per year: ≈ $56,160 a year; 4% below the $58,708 median for Administrative Coordinator jobs on Jobera (117 salaries).
Posted: Today
Employer: has 49 open jobs on Jobera in 2 countries.