Executive Administrative Coordinator

United States·PortlandFull Timemid

Administrative CoordinatorAdministration & Office Support

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Quick Summary

Overview

Position Overview: We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization.

Key Responsibilities

Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings.

Requirements Summary

Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for…

Technical Tools

excelms-office

Responsibilities

~1 min read

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Manage document storage, file upload inloading
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Review mail, organize, scan appropriatly
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Support executive leadership with scheduling, calendar management, and coordination of team meetings.
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Capture meeting notes, track action items, and follow up with participants to ensure timely completion.
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Coordinate and organize team events, including logistics and vendor management.
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Order office supplies upon need.
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Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits).
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Assist with miscellaneous administrative and operational needs as required.
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Requirements

~1 min read

Strong organizational skills with the ability to manage multiple priorities effectively.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management.
Excellent written and verbal communication skills.
Ability to handle sensitive information with discretion.
Reliable transportation for completing external tasks (e.g., errands, deliveries).