Office Manager (ADMINISTRATIVE OFFICER II)

Introduction

The Maryland Department of Labor is currently accepting\r\napplications for an Administrative Officer II position within the Office of\r\nFinancial Regulation.�\r\nAdministrative Officer II is administrative work requiring\r\nregular use of independent judgment and analysis in applying and interpreting\r\ncomplex administrative plans or policies. Employees in this classification are\r\nassigned administrative responsibilities involving the analysis of operational\r\nprograms or procedures with recommendations for improvements.�\r\nThis recruitment is limited to current Maryland Department of Labor-Financial Regulations employees only.\r\n\r\n\r\n\r\n

GRADE

14\r\n

LOCATION OF POSITION

100 S. Charles Street, Baltimore, MD 21201\r\n

Main Purpose of Job

The main purpose of this position is to serve as the Office Manager and as assistant to the Commissioner, Director of Administration and Assistant Director of Administration for the Office of Financial Regulation. The role also includes coordinating day-to-day division office functions, special projects, serving as part of dual control system for processing checks, serving as back up to the office secretary, procurement and purchasing, corporate purchasing card holder, inventory accountable officer for the division and assists with division meeting planning. As an assistant the incumbent also assists the Commissioner and administration of the division by providing administrative support for them to carry out their respective functions. An administrative Officer II is an administrative position that may, at management's discretion, work remotely in accordance with OFR's telework policies.\r\n

POSITION DUTIES

Duties of this position include but are not limited to:\r\n\r\n Serves\r\n as the division's Office Manager by maintaining organizational charts,\r\n conducting research and preparing reports, providing general\r\n administrative support to the Commissioner. Taking and responding to\r\n telephone calls, messages and emails.\r\n\r\n\r\n Works\r\n with the Office of Administration-Procurement regarding OFR purchases.\r\n Maintains a log of all purchases made on the corporate purchasing card and\r\n reconciles the CPC statement and receipts timely.� Monitors and\r\n purchases office supplies, materials and equipment used by the division\r\n with a corporate purchasing card.� Maintains a list of active\r\n supplies. Obtains bids, analyzes bid documents and makes recommendations\r\n as to purchases and make decisions on routine office supply purchases.�\r\n Prepares, completes and maintains division\r\n transactions in FMIS. Reviews and submits requisitions. Pays division wide\r\n bill.\r\n\r\n

MINIMUM QUALIFICATIONS

Education:���Graduation from an accredited high school or possession of a high school equivalency certificate. \r\nExperience: Two years of administrative staff or professional work. \r\nNotes:\r\n1. Candidates may substitute 30�credit hours from an accredited college or university for�one�year of the required experience.\r\n2. Candidates may substitute the possession of a Bachelor's degree�from a college or university for the required experience.\r\n3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included�regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required�experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants�who possess the\r\nfollowing preferred qualification(s).�Include clear and specific\r\ninformation on your application regarding�your qualifications.\r\nOne year experience managing the equipment inventory\r\nprocesses.\r\nOne year experience working with new employee onboarding\r\nprocess.\r\nExperience with FMIS and/or bill payments\r\n

LIMITATIONS ON SELECTION

This recruitment is limited to current Maryland Department of Labor-Financial Regulations employees only.\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.\r\n

SPECIAL REQUIREMENTS

All\r\ncandidates are subject to a background check against files maintained by the\r\nDivision of Unemployment Insurance (LABOR/DUI) to determine whether any monies\r\nare owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid\r\ndebt may have an impact on whether or not a candidate is offered employment.\r\n

SELECTION PROCESS

Please make sure that you provide enough information on your\r\napplication to show that you meet the qualifications for this recruitment. All\r\ninformation concerning your qualifications must be submitted by the closing\r\ndate. Unfortunately, we won't consider information submitted after this\r\ndate.�Successful candidates will be ranked as best qualified, better\r\nqualified, or qualified and placed on the�eligible (employment) list for\r\nat least one year.\r\nPlease note:�A resume may be attached as\r\nsupplemental information; however, only the information provided in the\r\napplication will be reviewed and considered in the evaluation process.\r\nAll information concerning the qualifications, including any\r\nrequired documentation (diploma, transcript, certificate, etc.), must be\r\nsubmitted and received by the closing date. Information submitted after this\r\ndate will not be considered.\r\nFor positions that require a bachelor's/master's degree,\r\netc.:\r\nEducational credentials from foreign countries must be\r\nevaluated by an approved education review service. This evaluation must be\r\nsubmitted before hire. For further information, you may call International\r\nConsultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc.\r\n1-800-932-3897 or (202) 331-2925.\r\n

EXAMINATION PROCESS

The examination for this recruitment will be an evaluation\r\nand rating of the information provided on your application. Therefore, it is\r\nessential that the application is filled out completely and accurately, listing\r\nall relevant education and experience, addressing the specific qualifications\r\nshown above and submitting any required documentation (diploma, transcript,\r\ncertification, license, etc.). Please include clear, detailed and specific\r\ninformation on your application regarding experience qualifications related to\r\nthe minimum qualifications, desired, and/or selective qualifications of the\r\nposition.\r\n

BENEFITS

This is a full-time, permanent position and is eligible\r\nfor full state benefits, which include:\r\n●�Flexible hours and hybrid teleworking\r\n●�Paid holidays: 12-13 per year\r\n●�Generous paid leave package (annual, sick, personal\r\nand compensatory leave)\r\n●�State Pension ('defined benefit' plan)\r\n●�Tax-deferred supplemental retirement savings plans\r\n(401(k) and 457)\r\n●�Comprehensive, subsidized health, dental and\r\nprescription plans with little to no deductibles, free generic prescriptions,\r\nand free preventative health services\r\n●�Flexible Spending Account plans for Health Care and\r\nDaycare\r\n●�State Employees Credit Union\r\nSTATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if\r\nyou are unable to apply online, or having difficulty with your login or\r\npassword, please contact DBM's Helpdesk directly at (410) 767-4850 (8:00 AM to\r\n5:00 PM daily, except for holidays and weekends). After business hours, please\r\nsubmit an email request to�Application.Help@maryland.gov.\r\nIf you encounter difficulty attaching required or optional documentation, you\r\nmay submit via mail or deliver in person. Please be sure to include your name,\r\nidentification number (Easy ID#) and job announcement number on any\r\ndocumentation to ensure timely processing.\r\nWe thank our Veterans for their service to our country\r\nand encourage them to apply. If you are seeking veteran's preference, please\r\nsubmit a copy of your DD-214.\r\nThe paper application must be received by 5 pm, close of\r\nbusiness, on the closing date for the recruitment, no postmarks will be\r\naccepted. Incorrect application forms will not be accepted.\r\nPLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION\r\nCompleted applications, required documentation, and any\r\nrequired addendums may be mailed to:��\r\nMaryland Department of Labor/ Office of Administration\r\nAttn: Jasmine Hubbard 26-003235-0019\r\n100 S. Charles Street, 5th�Floor\r\nBaltimore, MD 21201��\r\nFor additional information, please contact Jasmine\r\nHubbard at 410-767-2627 or via email Jasmine.Hubbard1@maryland.gov\r\nThe MD State Application Form can be found\r\nonline��\r\nMaryland Department of Labor is an equal opportunity\r\nemployer. It is the policy of LABOR that all persons have equal opportunity and\r\naccess to employment opportunities, services, and facilities without regard to\r\nrace, religion, color, sex, age, national origin or ancestry, marital status,\r\nparental status, sexual orientation, disability or veteran status.\r\n