Executive Administrative Assistant

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes. 

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Executive Administrative Assistant

SUMMARY 

Montage Hotels & Resorts is seeking an Executive Assistant to provide administrative support within the Yacht Club with professionalism and confidentiality. This role will include a wide variety of complex and confidential administrative functions, handling multiple projects with accuracy and proficiency, including but not limited to: correspondence with the potential and yacht club members, answering telephone calls, scheduling appointments, communicating information, composing correspondence, taking and transcribing meeting minutes, creating presentations, generating reports, compiling data from a variety of sources, coordinating travel, maintaining a variety of manual and electronic documents, analyzing data, tracking expenses and preparing expense reports, and contract management.

QUALIFICATIONS

Bachelor's degree in business or related field, and a minimum of 2 years’ experience in a senior administrative support role.

Proven experience and success in an environment where exposure to highly confidential information and data was commonplace.

Track record and reputation of demonstrating high degree of discretion and sound judgment.

Exceptional interpersonal skills for positive and effective communication with a diverse population.

Strong customer service orientation.

Excellent verbal and written communication skills.

Extremely organized and efficient in planning, prioritizing and executing a complex work load.

Must have solid professional references for a strong skill set, meeting and exceeding job objectives within deadlines, and exceptional job performance.

Must be flexible to adapt to changing business needs and/or ad hoc projects.

Must be adept at multi-tasking and managing multiple priorities in a fast-paced environment.

Proficient in all Microsoft Office applications, with an emphasis on Excel.

Accounting experience preferred.

PHYSICAL REQUIREMENTS 

Must be able to bend, stoop, squat and stretch to fulfill tasks. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.