Sr. Executive Assistant

Mozilla Corporation is the non-profit-backed technology company that has shaped the internet for the better over the last 25 years. We make pioneering brands like Firefox, the privacy-minded web browser. Now, with more than 225 million people around the world using our products each month, we’re shaping the next 25 years of technology and helping to reclaim an internet built for people, not companies. Our work focuses on diverse areas including AI, social media, security and more. And we’re doing this while never losing our focus on our core mission – to make the internet better for people. 

The Mozilla Corporation is wholly owned by the non-profit 501(c) Mozilla Foundation. This means we aren’t beholden to any shareholders — only to our mission. Along with thousands of volunteer contributors and collaborators all over the world, Mozillians design, build and distribute open-source software that enables people to enjoy the internet on their terms. 

This is a high-trust Executive Assistant role supporting three VPs within Mozilla's Core Services Leadership Team: VP, Engineering; VP, Information Technology; and VP, Security. Together, these leaders oversee the infrastructure, systems, and technical operations that power Mozilla's products and protect our users and organization.

You'll be the operational backbone for three fast-moving senior leaders, keeping their time and priorities running smoothly while navigating a complex, cross-functional environment with discretion and sound judgment. You'll work regularly with executive leadership (and their EAs), technical teams, and external partners, so poise, adaptability, and a proactive mindset matter as much as strong execution.

• →Act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up.
• →Handle sensitive information with the highest degree of discretion.
• →Manage a wide range of administrative tasks including calendar management, domestic and international travel coordination, expense reports, etc.
• →Support execs across US time zones.
• →Coordinate internal and external meetings.
• →Plan logistics and events for team and exec offsites and work weeks.
• →Build relationships within the organization. Establish and maintain trusted working partnerships through regular communication, a clear understanding of stakeholder needs, and consistent follow-through.

• 5+ years of administrative experience in a technology company and multi location environment working on administrative tasks for 1 or more executives (e.g., travel management, expense reports, calendar management, etc.).
• Experience in coordinating with sensitive, high stakes external teams.
• Attention to detail, manage ambiguity, and foster a team culture.
• Strong written and verbal communication skills.
• Great at taking initiative and solving problems.
• Experience with Google Suite.
• Commitment to our values:
• Welcoming differences
• Being relationship-minded
• Practicing responsible participation
• Having grit

• Generous performance-based bonus plans to all eligible employees - we share in our success as one team
• Rich medical, dental, and vision coverage
• Generous retirement contributions with 100% immediate vesting (regardless of whether you contribute)
• Quarterly all-company wellness days where everyone takes a pause together
• Country specific holidays plus a day off for your birthday
• One-time home office stipend
• Annual professional development budget
• Quarterly well-being stipend
• Considerable paid parental leave
• Employee referral bonus program
• Other benefits (life/AD&D, disability, EAP, etc. - varies by country)

Mozilla exists to build the Internet as a public resource accessible to all because we believe that open and free is better than closed and controlled. When you work at Mozilla, you give yourself a chance to make a difference in the lives of Web users everywhere. And you give us a chance to make a difference in your life every single day. Join us to work on the Web as the platform and help create more opportunity and innovation for everyone online.

Mozilla understands that valuing diverse creative practices and forms of knowledge are crucial to and enrich the company’s core mission.  We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, persons of all sexual orientations, gender identities, and expressions.

We will ensure that qualified individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at hiringaccommodation@mozilla.com to request accommodation.

We are an equal opportunity employer. We do not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws.  Mozilla will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.

Group: D

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Req ID: R3258