21d ago

Office & Administrative Coordinator

United States·Englewoodmid

Administrative CoordinatorAdministration & Office Support

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Quick Summary

Key Responsibilities

Welcome clients and guests who call or visit the office with polish, professionalism, and outstanding verbal and written communications skills Capture and verify caller data with speed and accuracy,

Requirements Summary

Authorization to work in the U.S. High school diploma or equivalent required, with some college experience preferred 2+ years of administrative, office coordination, receptionist, customer service,

Technical Tools

Administrative CoordinatorAdministration & Office Support

The Office & Administrative Coordinator will serve as a welcoming face of the company, answer and direct incoming calls, and provide administrative and operational support across multiple departments. This is an excellent opportunity for a highly organized, resourceful, and people-oriented professional who enjoys variety and wants to play a meaningful role in supporting the day-to-day operations and culture of the company. The ideal candidate is someone who can confidently welcome a client at the front desk in the morning, coordinate details for a company event in the afternoon, and then shift gears to research information or support a team project, all while managing our phone lines with professionalism, accuracy and follow-through.

Responsibilities:

Welcome clients and guests who call or visit the office with polish, professionalism, and outstanding verbal and written communications skills
Capture and verify caller data with speed and accuracy, remembering frequent callers and providing a personable and familiar experience for our customers
Provide administrative support to Accounting, Marketing, Customer Service, and other teams as needed.
Utilize effective communication and analytical skills, as well as cross-functional collaboration, to achieve satisfactory results for projects.
Perform research, reporting, and spreadsheet-related tasks with accuracy and attention to detail.
Assist with special projects and shifting priorities across the organization.
Takes ownership of assigned tasks by asking the right questions upfront, anticipating information needs, and proactively gathering the details and resources necessary to complete work accurately and effectively.
Assist with planning, coordinating, and hosting company events and employee activities.
Coordinate meetings, documents, supplies, vendors, and general office needs.
Other duties as assigned.

Requirements:

Authorization to work in the U.S.
High school diploma or equivalent required, with some college experience preferred
2+ years of administrative, office coordination, receptionist, customer service, or similar experience.
Exceptional verbal and written communication skills, with the ability to provide a white-glove level of service to employees, customers, vendors, and guests
Strong data entry, research, and organizational skills, with excellent attention to detail and follow-through
Self-motivated and proactive, with the ability to take initiative, manage competing priorities effectively
Proficient in Microsoft Office, particularly Outlook, Word, and Excel
Experience with CRM Systems such as Salesforce, MS Dynamics, or similar.

Benefits

Competitive compensation package with a base salary of $45,000 - $55,000 per year
Quarterly bonus based on personal performance
Medical insurance plans, including a coverage option with premium paid in full
Dental and vision insurance plans  
401(k) plan with employer match
PTO- Paid time off  
Professional development opportunities
Monthly happy hours and teambuilding events
Semi-annual company celebrations

We an equal opportunity employer and do not discriminate against otherwise qualified applicants on the basis of actual or perceived race, color, creed, religion, ancestry, citizenship status, age, sex, marital status, sexual orientation, national origin, disability or handicap, veteran status, or any other characteristic protected by applicable federal, state or local laws. 

Authorization to work in the U.S.
High school diploma or equivalent required, with some college experience preferred
2+ years of administrative, office coordination, receptionist, customer service, or similar experience.
Exceptional verbal and written communication skills, with the ability to provide a white-glove level of service to employees, customers, vendors, and guests
Strong data entry, research, and organizational skills, with excellent attention to detail and follow-through
Self-motivated and proactive, with the ability to take initiative, manage competing priorities effectively
Proficient in Microsoft Office, particularly Outlook, Word, and Excel